Athletics Director

Athletics Director, Charlotte Lab School | January 2025

Job Posting Date: January 20, 2025

Application Closing Date: January 31, 2025

Hours: Internal Stipend

Start Date: February 3, 2025 

Contract End Date:  Jun. 30, 2024

Responsibilities

As part of Charlotte Lab School’s wellness & culture vision, the Athletics Director will work directly with the Executive Director and Head of Wellness & Culture to establish the vision for Lab’s growing athletics program, build relationships within the community, and set up logistics to ensure a smoothly run program, guided by high standards for professionalism and sportsmanship. Duties and responsibilities will include:

Program Vision 

• Providing regular opportunities for community feedback regarding the status and progress of the program;
• Working to plan out athletics offerings for the following year; 
• Developing an annual budget for athletics;
• Completing an annual review of the Lab Athletics Handbook, Coaches’ Agreement, and other forms to ensure the highest quality of safety and compliance;
• Remaining continually abreast of and ensure compliance with all rules, regulations, and safety protocols that guide the execution of youth sports at local, state, and national levels., including Title IX, NCHSAA, NCDPI, NFHS, and any affiliated community-based organizations;

Fundraising

• In alignment with the External Relations team, outlining and launching fundraising activities that will support the athletics program;
• Participating in External Relations team meetings;
• Identifying and pursuing funding opportunities with individuals and foundations;
• Supporting the initiation and cultivation of relationships with potential partners and donors and facilitating introductions to Executive Director when relevant opportunities arise;
• Participating in the identification, writing, submitting, reporting and accountability of relevant grants;

Planning

• Establishing an annual calendar for all aspects of the athletics program, including registration windows, season dates, practice and competition dates and times;
• Scheduling and communicating practice and game competitions across three seasons of play (via community partners and interscholastic collaboration);
• Coordinating the purchase, maintenance, inventorying, and replacement of team equipment and apparel;
• Managing the use of athletics facilities at the school and/or securing/coordinating the use of external facilities as needed;
• Executing game management for all home interscholastic contests and when admission is charged, ensuring the safekeeping and deposit of collected funds;
• Securing and arranging transportation, facilities, meals, and lodging for interscholastic competitions as needed;

Leadership

• Hiring and evaluating coaches, in collaboration with the Assistant Head of Business Operations;
• Attending all home contests and/or arranging for proper supervision by administrative personnel;
• Monitoring, reviewing, and supporting students’ academic eligibility and well-being, including the creation and implementation of a reporting system to determine academic eligibility for extracurricular activities;
• Maintaining a file of all athletics suspensions and expulsions from teams in regards to giving each athlete Due Process;
• In collaboration with the relevant school counselor(s), managing the communication and maintenance of NCAA eligibility/materials for high school curriculum and providing support for students who wish to pursue athletic competition at the collegiate level;

Compliance

• Maintaining a permanent file of players, medical examinations, insurance forms, records, parent consent forms, payments, etc. and following up to ensure that Lab is in full compliance with the collection and maintenance of all documentation;
• Maintaining permanent records for each sport, including wins/losses, outstanding records or statistics, letter winners, etc.;
• Preparing documentation for Lab’s annual audit process;

Qualifications

Candidate MUST:

• Be able/willing to learn how to fulfill the responsibilities listed above;
• ​Hold a Bachelor's degree from a four year institution;
• Have a least 5 years of full-time teaching or leading experience combined;
• Hold or be willing to obtain up-to-date CPR/First Aid Certification;
• Demonstrate experience in, or passion for, leading diverse populations.

In addition, the Lab School Leadership Team will look favorably upon candidates who:

PREPARATION:

• Have an advanced degree in a related field;
• Have comfort with technology and experience with Google Suite;
• Possess strong people management skills;
• Are exceptionally organized and have ability to prioritize effectively and meet competing deadlines;

PERSONAL QUALIFICATIONS:

• Demonstrate commitment to Lab’s vision, mission, and growth;
• Demonstrate professional demeanor, strong self-confidence;

• Possess excellent written communication skills;

• Possess excellent interpersonal skills, with diverse students, colleagues, and families;
• Desire to work collaboratively with others in all aspects of the role;
• Display unquestioned integrity, strong judgment, and decision-making skills;
• Demonstrate ability to work in a dynamic, fast paced, start-up environment both independently and as part of a team.

MINDSET:

• Are motivated to work in an open, progressive school environment; 
• Are independent thinkers;
• Are reflective in their practices and have a growth mindset; 
• Demonstrate flexibility and adaptability, and ability to thrive in ambiguous situations;
• Demonstrate innovation and creativity;
• Take initiative, are self-starters, and demonstrate leadership skills;
• Have high energy, humility, and a good sense of humor.

Compensation

Compensation for this internal position is a set stipend amount of $2,500.00/semester for specific deliverables and athletics program coordination across the span of the school year, including the full month of June. 

Application Process

Please visit https://www.charlottelabschool.org/working-at-lab.html to learn more about working at Lab and https://charlottelabschool.bamboohr.com/jobs/ to complete an application. You will be asked to include your resume and a detailed cover letter demonstrating your interest in working for Charlotte Lab School.

Charlotte Lab School is strongly committed to hiring a diverse and multicultural staff and we encourage applications from traditionally underrepresented backgrounds. Charlotte Lab School does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, national, ethnic origin, or any other reason prohibited by state or federal law.

Salary : $2,500