What are the responsibilities and job description for the Associate Director of Admissions position at Charlotte Preparatory School?
Description
OVERVIEW
Reporting to the Director of Enrollment, the Associate Director of Admissions assists with the overall admissions process and understands the independent school marketplace in Charlotte and how Charlotte Prep is distinct. The individual must be detail-oriented, dynamic, and relatable. The successful applicant will build and nurture relationships with prospective families, work with teachers and supporting staff, and manage event logistics with grace and poise.
This is a full-time 12-month position.
Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed. The School is dedicated to building a culturally diverse faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.
AREAS OF RESPONSIBILITY
Schedule and conduct admissions tours and manage inquiry phone calls.
- Share the advantages of the PreK-8th grade model
- Take time to understand each division, grade level, and high-level curriculum
- Understand and share programs around leadership, SEL, and special-area classes
- Follow up with all tours completed and missed
- Connect with all inquiries via phone call or email if phone call is not possible
- Keep admissions databases updated with notes and appropriate status
- Utilize admissions tour booking site to create and manage appointments
Track inquiries, applicants, etc.
- Track the admissions process from inquiry through enrollment
- Follow up with families via phone or email at each stage
- Maintain admissions trackers and update student portfolios with relevant materials
- Follow up with feeder schools and prospective families for recommendations and transcripts
- Prepare materials for admissions committee meetings
- Manage the admissions applicant visitor process. Coordinate with teachers for virtual visits and one-off visits as needed. Send reminders prior to visits
Event Planning and Communications
- Assist with outreach to prospective families as needed via email and phone communication, monthly inquiry blasts, etc.
- Keep constant contact or communications tool up to date with prospective and applicant email lists
- Order promotional supplies and other admissions-related materials
- Assist with logistics planning and execution of annual application and retention events
- Assist with connecting prospective and new families with existing Admissions Ambassador families
- Assist with the Student Ambassador program as needed
- Occasionally provide operational support to the Director of Marketing and Communications by being a backup for taking photos or posting on social media
Requirements
PROFESSIONAL QUALIFICATIONS REQUIREMENTS
- Bachelor’s degree required; master’s degree preferred
- At least five years of relevant independent school experience, with strong preference given to an experienced independent school admissions professional
- Proficiency in Canva, Adobe, FACTS SIS database a plus
- Proficient with Google Suite
- Excellent writing and communication skills
- Comfortable with technology and learning new technology platforms for admissions use
PERSONAL CHARACTERISTICS
- Ability to multitask with grace
- Demonstrate cultural competence and a strong commitment to diversity, equity, and inclusion
- A genuinely outgoing personality comfortable connecting with and relating to other people
- Warmth, a sense of humor, and emotional maturity
- A team player and a collaborative leader and colleague
- Ability to be discreet and keep sensitive information confidential
- A strong work ethic and commitment to excellence
SUPERVISION
Reports directly to the Director of Enrollment
TO APPLY
Send a resume, the names and contact information of three professional references with at least one being a current or past supervisor, and a cover letter detailing your experience and interest in this position to Seher Khanna, Director of Enrollment, at [email protected].
Charlotte Preparatory School does not discriminate on the basis of race, religion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, employment policies, admissions policies, financial aid, athletic and other school-administered programs. Candidates from diverse cultural and ethnic backgrounds are strongly encouraged to apply.