What are the responsibilities and job description for the Executive Coordinator to Pres position at Charter Schools USA?

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission : Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As an Executive Coordinator to the President, you will strategically support the President of CSUSA by effectively organizing priorities, managing projects and timelines, tracking action items, conducting analyses, creating presentations, and acting as a liaison for the President. This position provides support to the President with a high level of initiative, judgment, and discretion. Works collaboratively with other company executives and leaders of the organization, contractors, and external stakeholders.

How You Will Impact Education

Instruction / Education Responsibilities

Organizes meetings by creating agendas, attending the meetings, crafting action items, and effectively following up on behalf of the President.
Has detailed understanding on company strategic initiatives and is actively engaged in ensuring initiatives are progressing, issues are identified, and bottlenecks are resolved with initiative owners.
Gathers, analyzes, and prepares information to support executive decision making.
Organizes priorities of the President and ensures effective use of time in scheduling activities.
Writes memos and follows-up communications on behalf of the President to respond to requests and communicate critical information.
Manages a complex schedule for the President and handles frequent reprioritizations that will often require independent decision making.
Works independently and within a team on special and nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the President.
Assists in the maintenance of all files, documents, correspondence, budgets, and other corporate directives as necessary.
Participates in the training programs offered to increase the individual's skill and proficiency related to the assignments.
Handles confidential and non-routine information.
Follows federal and state laws, as well as company policies.

Required Qualifications And Skills

Ability to perform tasks on short notice and outside regular business hours.

Ability to support department's teamwork and demonstrate collegiality and professionalism with other departments.

Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture, and financial health and growth, as outlined in the Employee Handbook.

Works and interacts with staff and relates to individuals at all levels of the organization; relates to individuals at all levels. As unique situations present themselves, the incumbent must be sensitive to corporate needs, employee goodwill, and the public image.

Ability to anticipate and foresee activities that are required without direction.

Strong time management & organizational skills and the ability to prioritize wisely.

Ability to thrive in a fast paced and challenging environment.

Capacity to think strategically, critically, and respond analytically.

Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.

Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Strives to research, evaluate and implement best practices.

Strong customer orientation.

Establishes excellent interpersonal skills between all constituents : being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality.

Demonstrates excellent oral (including presentations), written, interpersonal (active listening), skills and ability in negotiating and influencing; great phone etiquette.

Good knowledge of company and departmental policies and procedures.

Detailed knowledge of federal, state, and local requirements for K-12 schools and charter school law desirable but not required.

Job Requirements

Bachelor's Degree from an accredited institution or equivalent combination of education and experience.

Minimum of five (5) years of work experience in complex coordination of activities, management, or comparable experience.

Proficient experience with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS).

Professional appearance and telephone manner is essential.

Commitment to company values.

Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.

May perform other duties assigned.

Work Environment

Responsibilities

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter :

Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel within or outside of state.

Light work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

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