Administrative Assistant

Job Title: Administrative Assistant

Job Type: Full-time (40 hours per week) – Contract to Hire

Location: Edinburg, TX 78542

Starting Pay: $16.00/hr

Reporting to: Facilities Manager

Tentative Start Date: TBH (Pending background and drug screen clearance)

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Facilities Manager and team, including managing schedules, coordinating meetings, and preparing reports.
• Documentation and Record Keeping: Maintain and organize documents, records, and files, ensuring that all information is up-to-date and accessible. Assist in preparing and editing documents, presentations, and correspondence.
• Communication Management: Handle incoming calls, emails, and other communications, responding to inquiries and directing them to the appropriate personnel. Act as a liaison between the Facilities Manager and other departments.
• Inventory and Supplies Management: Monitor office supplies and place orders when necessary, ensuring that the office is stocked with necessary materials. Track and manage inventory for the facilities team.
• Facilities Coordination: Assist in coordinating maintenance and repairs within the facility, ensuring that all requests are addressed promptly. Work with vendors and contractors to schedule and oversee repairs and installations.
• Project Assistance: Support the Facilities Manager in planning and executing projects, including tracking progress, managing timelines, and coordinating resources.
• Compliance and Safety: Ensure that all administrative procedures comply with company policies and relevant regulations. Assist in maintaining a safe and organized work environment.
• Data Entry and Reporting: Enter data accurately into company systems and generate reports as needed. Assist in analyzing data to support decision-making processes.
• Customer Service: Provide excellent customer service to internal and external stakeholders, addressing any issues or concerns promptly and professionally.

Requirements:

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
• Experience: Minimum of 2 years of experience in an administrative role, preferably in a facilities or operations environment.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills with the ability to work independently.
• Knowledge of office management systems and procedures.
• Other Requirements:
• Ability to pass a background check and drug screen.
• Must be available to work full-time hours and transition to a permanent role if offered.

Salary : $16