Administrative Assistant

our employees have the skills and knowledge neededAbout Us:

Casakids is committed to providing children and families with a supportive and nurturing environment. Our team diligently offers high-quality services to those we serve, ensuring safety, confidentiality, and professionalism in all our operations. We are currently seeking a dedicated and skilled Administrative Assistant to join our team and support our mission.

Job Description:

Casakids is seeking a highly organized, professional, and dedicated Administrative Assistant to provide high-level support across our organization. This full-time role is essential to our daily operations and serves as a cornerstone for maintaining efficiency and delivering high-quality services. The ideal candidate will be trauma-informed and uphold the highest standards of confidentiality and professionalism, ensuring a safe and supportive environment for all stakeholders.

Key Responsibilities:

• Serve as the first point of contact at the main reception desk, welcoming visitors, volunteers, and clients.
• Manage communications, including answering calls, taking messages, and directing inquiries appropriately.
• Prepare and type reports, memos, letters, and other critical documents.
• Perform general office duties, such as ordering supplies, maintaining inventory, filing, scanning, and copying documents.
• Oversee conference room upkeep and ensure it is stocked with supplies and ready for use.
• Assist with office opening and closing procedures, including locking/unlocking doors and computers.
• Proactively address the needs of clients, staff, volunteers, and visitors while ensuring a positive and respectful environment.
• Utilize de-escalation techniques when necessary to maintain a safe space for all.

Qualifications:

• High school diploma or equivalent required; additional education in office administration or related fields is a plus.
• Fluent in both English and Spanish (required).
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and general office technology.
• Familiarity with trauma-informed practices is highly desirable.

Benefits:

• Family First Work Environment: Our organization recognizes the importance of family and work-life balance. We prioritize creating a supportive and flexible work environment that allows our employees to put their families first.
• Paid Time Off: We offer a generous paid time off package (sick, vacation, family) to ensure that our employees have the time they need to rest, recharge, and spend time with their loved ones.
• Flexible Schedule: Our organization provides flexible work schedules to accommodate the unique needs of our employees.
• 403B Retirement Program: We offer a retirement program to help our employees save for their future.
• Life Insurance up to 125,000: We provide life insurance coverage to help our employees protect their loved ones.
• Short-Term/Long-Term Disability: We offer short-term and long-term disability coverage to support our employees in the event of illness or injury.
• Medical Insurance Group Coverage (50/50): We offer medical insurance group coverage, with our organization contributing to the premium.
• Paid Trainings: We provide regular paid training to ensure our employees have the skills and knowledge needed to succeed in their roles.
• QSEHRA Medical Reimbursement: Our organization offers a medical reimbursement program to help our employees with their healthcare expenses.
• Christmas-New Year Paid Time Off: We provide paid time off during the holiday season to allow our employees to spend quality time with their families and loved ones.
• Paid Holidays: We offer paid holidays to our employees to celebrate important national holidays.
• Phone Allowance for On-Call: We provide a phone allowance for our employees who must be on-call outside of regular work hours.
• Personalized Office: Our office environment is tailored to meet the unique needs of our employees, including ergonomic workstations, natural lighting, and a comfortable and inviting atmosphere.
• Trauma-Informed Work Environment: We prioritize creating a safe and supportive work environment for our employees. We provide regular training and resources to ensure that our employees are equipped with the tools and knowledge they need to support themselves and their colleagues.
• Fantastic Peer Support: Peer support is essential to maintaining a healthy and happy work environment. We provide regular opportunities for our employees to connect with each other, share their experiences, and support and guide their colleagues.
• Daily Update and encouraging emails from our amazing and visionary CEO.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 36 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $15