Fiscal Operation Specialist

Fiscal Operations Specialist

Summary: Responsible for fiscal compliance within the Financial Aid Department. Drawdown and post student financial aid in
accordance with state, federal, accreditation, and company policies and regulations for awarding financial aid. Act in a manner consistent
with the highest ethical standards. In carrying out the duties and responsibilities of this position, the Fiscal Operations Specialist must
ensure consideration and implementation of the CHCP philosophy, providing quality services to all students, visitors, and clients;
focusing on the development, growth, and involvement of staff members; offering recognition of employees; adhering to sound
economic principles; and creating an environment which is conducive to innovation, positive thinking, and expansion.
This position also requires adherence to CHCP’s core values, which are the basic elements of how we go about our work. They are the practices we use (or should be using) every day in everything we do. Our core values are a small set of timeless guiding principles,
which we live by and include:

Core Values:

• Innovation - We embrace organizational goals and drive positive change.
• Compassion - We care about our students, their future employers, and the communities that they serve.
• Accountability - We are committed to responsibly upholding and reinforcing our values.
• Respect - We are accepting and considerate of others, regardless of background, abilities or beliefs.
• Excellence - We execute our goals with passion and purpose and strive for the highest quality in our results.

Compliance:

CHCP is committed to ensuring compliance with all laws and regulations, including its internal policies and procedures. Accordingly, employees are expected to be aware of and comply with both internal policies and procedures and outside rules, regulations, and legal requirements, which relate to their typical job duties. This may include, though is not necessarily limited to, those rules, regulations, and legal requirements imposed by the following entities: the U.S. Department of Education, state licensing agency(s) (e.g., Texas Workforce Commission), and the institution’s accrediting agency(s). To the extent you may have questions or need more information on relevant policies, procedure, rules, regulations, and laws, which you must observe and with which you must comply, please contact CHCP’s Compliance Department at compliance@chcp.edu.
All CHCP employees are expected to commit to compliance on a daily basis. Employees may report information regarding noncompliant, illegal, or improper behavior/activity in the workplace to a manager, supervisor, or executive at the corporate of fice. If needed, an employee may also anonymously provide information regarding non-compliant, illegal, or improper behavior about which he/she is aware of or has observed by calling 713-425-3125. CHCP may consider employees who had knowledge of but failed to report such behavior in making personnel decisions, up to and including a negative personnel decision(s) (e.g., a verbal warning, written warning, or termination).

The Fiscal Operations Specialist has specific oversight obligations:

• Chief Financial Officer
• Vice President of Financial Aid
• Assistant Director of Financial Aid
• Administrative Staff in the Financial Aid Department
• Student Accounts
• Reconciliations Specialist

Key Job Elements:
1. Process all drawdowns within the G5 System
2. Post all Title IV funding
3. Post and Review all Refunds
4. Post and Review all Credit Balances related to Title IV
5. Review all ledger card postings for accuracy
6. Review and Assist with the Federal Reconciliation Process
7. Assist Student Accounts when needed
8. Manage and Process the FISAP
9. Assist with IPEDS when needed
10. Assist with all audits ensuring strong outcomes
11. Work in tandem with other teams within CHCP including but not limited to student accounts.
12. Develop, review, revise, and update – in conjunction with other campus locations, CHCP’s Corporate Office, and/or regulatory counsel – internal Financial Aid Department policies and procedures
13. Demonstrate institutional compliance with federal, state, and accreditation agency requirements as well as internal policies and procedures.
14. Ensure 100% compliance and accuracy.
15. Other duties and activities as assigned by the Vice President of Financial Aid.

Knowledge:
a) Bachelor’s degree; or combination of education and experience.
b) Minimum 5 years’ successful experience in college financial aid in post-secondary educational environment.
c) Wide knowledge of regulatory requirements (e.g., federal, state, etc.) related to Title IV student financial aid.
d) Basic knowledge of CampusVue database (preferred)