Office Secretary

Job Summary
We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and managing various clerical tasks. This position requires strong communication skills, attention to detail, and proficiency in office management practices.

Communication & Front Desk Operations

• Manages front desk operations, greeting visitors and directing them appropriately.

Scheduling & Administrative Support

• Maintains executive calendars and schedules meetings.
• Oversees work schedules and monitors Homebase (Time Tracker) for compliance.
• Proofreads and prepares documents, ensuring accuracy and clarity.

Document Management

• Organizes and maintains electronic and paper filing systems for easy access.
• Creates and updates documents, spreadsheets, presentations, and training materials using Google Suite.

Clerical & Record Keeping

• Handles bills, mail, payroll submissions, and data entry tasks.
• Ensures records are properly directed and organized.

Office Management

• Orders and manages office supplies and equipment within a set budget.
• Supports inventory management to maintain organization.

Onboarding & Training

• Initiates employee onboarding and training programs.
• Answers and directs phone calls professionally
• Sends company-wide email updates, maintains the office calendar, and takes meeting notes.

We encourage individuals who are proactive, detail-oriented, and eager to contribute positively to our work environment to apply for this rewarding opportunity as an Office Secretary.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• Spanish (Preferred)

Ability to Commute:

• Alma, AR 72921 (Required)

Work Location: In person

Salary : $15 - $17