Production Coordinator

About Cheek Productions:

Cheek Productions is a dynamic creative production company specializing in high-quality videography and photography for brands, entrepreneurs, and businesses. Our mission is to help our clients tell their stories through cinematic visuals and compelling narratives. We value authenticity, creativity, and streamlined operations.

Role Summary:

We are seeking a detail-oriented, proactive Production Coordinator who will serve as the crucial link between our clients and the production team. In this role, you’ll be responsible for managing client communications, coordinating pre-production logistics, scheduling projects, handling administrative tasks (including invoicing and proposal creation), and ensuring that every project runs seamlessly from inquiry to delivery.

Key Responsibilities:

Client Communication & Pre-Production Coordination:

• Act as the primary contact for clients from initial inquiry through post-project follow-up.

• Confirm shoot details (dates, locations, talent, permits, etc.) and clearly communicate requirements to the production team.

• Provide timely updates and manage client feedback throughout the project lifecycle.

Project Scheduling & Coordination:

• Maintain detailed project timelines and ensure all deadlines are met.

• Coordinate schedules between photographers, creative director, B-cam operator, and post-production editors.

• Use tools like Notion, Milanote, and Google Calendar to track and update project progress.

Administrative & Financial Management:

• Create and manage project proposals that clearly outline scope, deliverables, and timelines.

• Handle invoicing and track payments to ensure financial accountability.

• Assist in budgeting and expense tracking to maintain project profitability.

Workflow & Operations Support:

• Organize and maintain project files, contracts, and client documents for easy access.

• Schedule meetings and manage internal calendars using Google Calendar.

• Utilize Slack and email for effective team communication, ensuring all stakeholders are aligned.

Creative & Collaborative Support:

• Collaborate with the creative director and team to ensure the vision is maintained across projects.

• Assist with content creation for proposals using Canva to support branded materials when needed.

Requirements: 

• Proven experience in project coordination, operations, or a similar role within a creative or production environment.

• Exceptional organizational and time management skills.

• Excellent written and verbal communication abilities.

• Familiarity with project management tools (e.g., Notion, Milanote) and calendar management (Google Calendar).

• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

• Experience with invoicing, proposal creation, and financial tracking is a plus.

• A proactive, problem-solving attitude and a passion for creative storytelling.

How to Apply:

FILL OUT THIS FORM TO APPLY:

https://www.shotbycheek.com/careers

Please submit your resume, a brief cover letter outlining your relevant experience, and any samples or descriptions of past project coordination work to info@shotbycheek.com We look forward to hearing from you and exploring how you can help us elevate Cheek Productions!