What are the responsibilities and job description for the Project Coordinator position at Chelsea Lighting?
Are you ready to build your career in a fast-paced, high-impact industry?
Chelsea Lighting is looking for a detail-driven and ambitious Project Coordinator to join our team in New York City. If you have a passion for project management, construction, and precision in execution, this is your opportunity to launch and grow your career with the leading lighting and lighting technology project management firm in NYC.
Why Chelsea Lighting?
For three consecutive years, Crain’s has recognized Chelsea Lighting as one of the Best Places to Work in NYC. We provide a dynamic, fast-paced environment where emerging talent thrives, and professionals become industry-recognized experts. Our team of DEEPR professionals (Dedicated, Efficient, Expert, Professional, Results-oriented) collaborates to deliver complex lighting solutions to top-tier construction projects across the city. Located at 14 Penn Plaza, we offer unparalleled industry exposure, robust professional development, and direct access to executive leadership.
What You’ll Do
As a Project Coordinator, you’ll play a pivotal role in ensuring the seamless execution of complex lighting projects. This position is ideal for individuals who thrive in high-energy, detail-intensive environments and are eager to develop expertise in project management.
Key Responsibilities:
- Project Coordination & Execution: Assist with the organization, tracking, and execution of lighting and control projects from start to finish.
- Vendor & Client Communication: Liaise with construction teams, manufacturers, and vendors to coordinate product approval, storage, delivery, and schedule adherence.
- Logistics & Scheduling: Track order status, shipping schedules, and project timelines using Smartsheet and MS Office Suite.
- Documentation & Reporting: Create and maintain submittal packages, change orders, closeout documents, and status reports.
- Detail Management: Ensure all project documents, orders, and materials are accurate, organized, and updated.
- On-Site Involvement: Periodically travel to construction sites and warehouses to track materials and ensure smooth delivery.
Who We’re Looking For
We seek high-performing, detail-oriented professionals who excel in fast-paced environments and are passionate about project management, and lighting solutions.
Our ideal candidate is:
- A recent college graduate (or early-career professional) with a business, engineering, or construction-related degree.
- Exceptionally detail-oriented, analytical, and highly organized—you measure twice and cut once.
- A strong problem solver and communicator, able to anticipate challenges and drive solutions.
- Adept at multitasking, managing deadlines, and working under pressure.
- Tech-savvy, with proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with Smartsheet, Adobe Pro, and other project management tools (Oasis, OnScreen Takeoff, Sage/MAS a plus).
- Eager to develop expertise in lighting and controls project management—no prior industry experience required!
Chelsea Lighting NYC LLC is an equal opportunity employer and will consider all applications regardless of race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.
