What are the responsibilities and job description for the Supervisor, Document Control position at Cheniere Energy, Inc.?
Job Description
At Cheniere, we provide the world with safe, reliable energy. But more than that, we provide opportunities for our talented employees to impact their communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion for our employees, customers, and beyond.
Position Overview
The Supervisor, Document Control reports to the Manager, Engineering Services and is responsible for the development and compliance of the procedures and processes required to manage all facility documentation. This includes the life cycle management of technical, administrative, procedural, and other documentation and content that is created or received from Company or External sources. Coordinate with all necessary internal and external stakeholders to ensure the document management services are in place with the timing and capabilities to meet the needs of the project teams. Manage and provide leadership and work direction to the document control team by setting priorities and monitor performance whilst supporting the development and mentoring direct reports. Provide support and assistance for the electronic system of record for the facility. Responsibilities also include communication and coordination among employees, other departments, contractors, customers, and regulatory agencies.
Responsibilities And Essential Duties
KNOWLEDGE AND SKILLS:
This position requires an understanding of the company’s organization, functions, roles, and responsibilities. In-depth knowledge of information and document management methodologies, technology, and procedures are critical to this position. Must have proven knowledge of engineering documentation with the use of a document management system of record. The incumbent should be familiar with office protocols, end-user training, customer-focused, and solution-based.
Skills
Education, Training, and Certifications:
High School Diploma or GED is required. Bachelor’s Degree preferred or Relevant Technical Discipline or equivalent work experience required.
Experience: At least ten (10) years of experience as a Document Controller, five (5) of which should be at a Supervisory Level with direct reports. Must have experience with document management technology solutions such as SharePoint and Documentum (preferred). Work experience in a Plant engineering environment is highly desirable.
DIRECT REPORTS
Document Control Team
FREEDOM TO ACT
Proactively identifies opportunities to improve efficiency and performance of activities normally assigned to this position. Ensures improvements satisfy company requirements, policies, and guidelines. Independently shares knowledge and appropriate documentation with other departments and staff at the Plant and with appropriate contacts based in Houston and Corpus Christi sites.
WORK CONDITIONS
Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability.
EQUAL EMPLOYMENT OPPORTUNITY
Cheniere Energy is an equal-opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.
About Us
Cheniere Energy is a global leader in LNG providing flexible, reliable and affordable energy to the world while powering the transition to a lower-carbon future.
We are a values-driven company that focuses on teamwork, respect, accountability, integrity, nimbleness, and above all, safety for our employees, our communities, and our assets.
Cheniere Energy’s global impact is achieved through a diverse and passionate workforce that is invested in our company through our annual stock-grant program. Our high-performing employees are united by a shared mission, common goals and a culture of inclusion and caring.
Our comprehensive compensation and benefits offerings are competitive and strong, and they prioritize wellness and performance incentives that reward results. As an employee of Cheniere Energy, you will make an impact on our business and our communities.
A Fortune 500 company, Cheniere Energy is headquartered in Houston with U.S. offices in Lake Charles, Louisiana and Washington D.C.; production sites in Cameron, Louisiana and Gregory, Texas; and international offices in London, Singapore, Beijing and Tokyo.
At Cheniere, we provide the world with safe, reliable energy. But more than that, we provide opportunities for our talented employees to impact their communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion for our employees, customers, and beyond.
Position Overview
The Supervisor, Document Control reports to the Manager, Engineering Services and is responsible for the development and compliance of the procedures and processes required to manage all facility documentation. This includes the life cycle management of technical, administrative, procedural, and other documentation and content that is created or received from Company or External sources. Coordinate with all necessary internal and external stakeholders to ensure the document management services are in place with the timing and capabilities to meet the needs of the project teams. Manage and provide leadership and work direction to the document control team by setting priorities and monitor performance whilst supporting the development and mentoring direct reports. Provide support and assistance for the electronic system of record for the facility. Responsibilities also include communication and coordination among employees, other departments, contractors, customers, and regulatory agencies.
Responsibilities And Essential Duties
- Significant contribution to the development and improvement of the Company’s Enterprise Content Management Processes and Systems and the development of policies and procedures that address quality assurance, information standards, and regulations pertaining to Document Management. Ensures adherence to the above for the plant site documentation.
- Communicate and support document management processes, procedures, and technology effectively with capital project teams, departments, and external contractors to ensure there is a clear understanding of the requirements relating to the document management program.
- Regularly assess the alignment of document management support efforts with project teams to ensure that the team has sufficient support. Make needed adjustments as required based on assessments.
- Ability to recognize areas in need of mitigation and develop solutions plans to address the issues.
- Support timely distribution of documentation to appropriate users based on its state of maturity and revision cycle.
- Ensure that the quality of documentation and other content is in keeping with approved Document Management Procedures.
- Support the process for outgoing and incoming transmittals.
- Ensure the document control team provides end-user support to departments and individuals in using the Document Management processes and technology.
- Collaborate closely with the contractors and other departments to ensure company Document Management requirements are followed.
- Assists in the Design and Drafting compiling and updating the monthly Key Performance Indicators (KPI) for the Technical Services department.
- Understands the FERC, DOT, USCG, PHMSA, and Environmental audits requirements and provides support to all audits as needed.
- Ensure the team promotes a professional and customer service-oriented atmosphere.
KNOWLEDGE AND SKILLS:
This position requires an understanding of the company’s organization, functions, roles, and responsibilities. In-depth knowledge of information and document management methodologies, technology, and procedures are critical to this position. Must have proven knowledge of engineering documentation with the use of a document management system of record. The incumbent should be familiar with office protocols, end-user training, customer-focused, and solution-based.
Skills
- An acute sensitivity to safety issues in a plant environment.
- Exceptional leadership and administrative abilities are required.
- Strong problem-solving and analytic skills – troubleshooting problems - solution based.
- Ability to manage urgent and multiple competing priorities as well as coordinate technical assistance through partnerships with IM/IT internal organizations.
- Must have excellent interpersonal and communication skills and able to interface with colleagues at all levels including a demonstrated ability to build strong relationships with senior business management and seek to inspire superior behaviors and performance within/between teams/departments.
- Must have a proactive, methodical, and well-organized approach to the work environment and able to manage multiple projects.
- Exceptional written, verbal, and interpersonal skills. Must have good command of the English language and competent typing skills.
- Must be computer literate – Experience using Microsoft Office Suite.
- Aptitude for continuous learning and self-improvement.
Education, Training, and Certifications:
High School Diploma or GED is required. Bachelor’s Degree preferred or Relevant Technical Discipline or equivalent work experience required.
Experience: At least ten (10) years of experience as a Document Controller, five (5) of which should be at a Supervisory Level with direct reports. Must have experience with document management technology solutions such as SharePoint and Documentum (preferred). Work experience in a Plant engineering environment is highly desirable.
DIRECT REPORTS
Document Control Team
FREEDOM TO ACT
Proactively identifies opportunities to improve efficiency and performance of activities normally assigned to this position. Ensures improvements satisfy company requirements, policies, and guidelines. Independently shares knowledge and appropriate documentation with other departments and staff at the Plant and with appropriate contacts based in Houston and Corpus Christi sites.
WORK CONDITIONS
- Job is performed in a typical office environment, with occasional site visits (candidate must be eligible to obtain a Transportation Worker Identification Credential)
- Subject to drug and alcohol testing, per applicable federal regulations.
- Occasional travel may be required (Houston & Corpus Christi site).
- Must maintain a Transportation Worker Identification Credential (TWIC) in good standing status
Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability.
EQUAL EMPLOYMENT OPPORTUNITY
Cheniere Energy is an equal-opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.
About Us
Cheniere Energy is a global leader in LNG providing flexible, reliable and affordable energy to the world while powering the transition to a lower-carbon future.
We are a values-driven company that focuses on teamwork, respect, accountability, integrity, nimbleness, and above all, safety for our employees, our communities, and our assets.
Cheniere Energy’s global impact is achieved through a diverse and passionate workforce that is invested in our company through our annual stock-grant program. Our high-performing employees are united by a shared mission, common goals and a culture of inclusion and caring.
Our comprehensive compensation and benefits offerings are competitive and strong, and they prioritize wellness and performance incentives that reward results. As an employee of Cheniere Energy, you will make an impact on our business and our communities.
A Fortune 500 company, Cheniere Energy is headquartered in Houston with U.S. offices in Lake Charles, Louisiana and Washington D.C.; production sites in Cameron, Louisiana and Gregory, Texas; and international offices in London, Singapore, Beijing and Tokyo.
