Supervisor, Accounting and Budgets

Job Description Code: 3D.010

Division/Department: Financial Management

Pay Grade: Supervisor

Pay Type: Salaried; Exempt

Retirement: TRS

Contract Work Year: 235 Days

Reports To: Executive Director, Financial Management

Evaluation Instrument: PEI

MINIMUM QUALIFICATIONS

BS Degree in Accounting/Finance/Business Administration (Accounting preferred) and experience in related field.CPA or Master’s Degree in Accounting/Finance/Business Administration preferred. 

GOAL

In conjunction with the Executive Director, plan, coordinate and manage the School District’s Accounting and Internal Auditing processes to ensure the efficient and effective functioning of the Division of Financial Management. 

REPRESENTATIVE DUTIES & RESPONSIBILITIES

• Supervise the preparation, approval, issuance and distribution of the School District’s Accounts Payable operation for all funds and accounts.
• Ensure all School District financial and cash bank accounts are accurately reconciled to accounting records and all approved adjustments are recorded and ready for review by independent financial auditors on a monthly basis.
• Assist in the preparation and issuance of financial reports to individual schools and departments comparing State, Federal and Local Grants and Allotments to the Superintendent of School’s Approved Budget on a timely and accurate basis.
• Prepare all required and requested Federal, State and Local annual reports and cash reimbursements to proper receiving agencies as assigned, on an accurate and timely basis.
• Post approved monthly adjusting entries properly documented and as needed for the School District’s accounting records to ensure accurate monthly financial presentation to the Superintendent and the Board of Education.
• Perform monthly and annual General Ledger review and closing procedures.
• Provide assistance in preparing and implementing the School District’s Annual Budget and Financial Reports as needed.
• Serve as the School District's System Administrator for the Georgia Department of Technology Portal and Accouting and Financial computer system in conjunction with the School District's Technology Department.
• Administer the School District’s Records Retention procedures.
• Implement and maintain electronic records retention procedures in the Accounts Payable operations.
• Provide assistance to the Director in all areas of accounting matters relating to the operation of the School District.
• Assist in providing information in conjunction with annual financial and management audits.
• Recommend business practices and procedures related to accounting operations which are based on widely accepted methods.
• Perform all job assignments on a timely, accurate and professional basis.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Participate in training programs to increase skills and proficiency related to assignments.
• Review current developments, literature and technical sources of information related to job responsibility.
• Ensure adherence to good safety procedures.
• Follow all federal and state laws, as well as Board policies.
• Perform other duties as assigned.

IMPORTANT NOTES

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other. 

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process. 

Fringe Benefits

FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.

Adopted: May 2008

Revised: July 2008, April 2011, January 2012, February 2017, July 2019, July 2024