Closeout Analyst

Closeout Analyst

This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered. 

As a Procurement Technician/Closeout Analyst, the individual provides pre- and post- award administrative support with an emphasis on the closeout process to Code 25. Closeout tasks will be the primary tasks with procurement technician tasks secondary.

Compensation & Benefits:

• Estimated Starting Salary Range for Closeout Analyst: Pay commensurate with experience.
• Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.  Benefits are subject to change with or without notice.

Closeout Analyst Responsibilities Include: 

• Collect and prepare all documentation necessary for closeout in accordance with (IAW) applicable regulations (e.g., Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Navy Marine Corps Acquisition Regulation Supplement (NMCARS), and other policy). 
• Maintain database of archived files. 
• Provide support to facilitate the archiving of paper and electronic files. 
• Prepare files for archiving which may include shipment to a records center. Include appropriate documentation in closed file (i.e. DD1594, closeout memo, accounting reports) IAW applicable regulations (e.g., FAR, DFARS, NMCARS, DoDGARS, and other policy) and if shipped ensure closeout shipment is properly labeled and shipped IAW ONR policy. 
• Communicate with administrative offices, specialists, and finance and program officers regarding status of closeout. 
• Coordinate with Code 08 for recording expiring fund de-obligations. 
• Scanning documentation for electronic files. 
• Procurement Technician Tasks:
• Generate work-in-process (WIP) reports and assist in tracking old awards or unassigned actions in the WIP report that need to be cancelled or other action taken. 
• Maintain and update work assignments within financial and workload management systems. 
• Receive and distribute electronic copies of Procurement Requests (PRs), proposals and supporting documentation. 
• Review proposal packages and request missing information or documents. 
• Interface with the Business Financial Managers (BFMs), Program Analyst/Officers, and Support Contractors to check status on actions and to request missing documents or proposals. 
• Interface with Finance Office (Code 08) on Obligation/Commitment Issues. 
• Provide copies of awards to Program Officers, Defense Contract Management Agency (DCMA) and others. 
• Respond to both Contracting/Grant Officer and Contract/Grant Specialist requests. 
• Prepare complete electronic award file folders. 
• Coordinate DCMA’s request to verify receipt of all deliverables for completed or expired awards. 
• Respond to No Funds Extension (NFEs) requests, coordinate approval with Program Office, and draft modification. 
• Draft documents for review such as memos to file; awards; modifications, primarily administrative and incremental funding actions; and other file documentation as required. 
• Assist KO’s with electronic filing to include drafting the contract file index, filing of documents in respective systems, and correct use of naming conventions. 
• Conduct/support special projects as assigned by the Branch Head or Director. 
• Schedule and organize meetings including reserving conference rooms.
• Performs other job-related duties as assigned

Closeout Analyst Experience, Education, Skills, Abilities requested: 

• Bachelor's Degree from an accredited college or university. Business concentration for Bachelor’s Degree.
• Knowledge and experience to perform tasks listed in Requirement Tasks of the Performance Work Statement.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Strategic Solutions (CSS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CSS, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Contract Closeout Analyst
• Procurement Technician
• Acquisition Support Specialist
• Contract Administrator
• Government Procurement Analyst

Keywords:

• Contract Closeout
• Federal Acquisition Regulations (FAR)
• Procurement Support
• Financial De-obligation
• Award File Management

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note:  This position is pending a contract award.  If you are interested in a future with Cherokee Federal, APPLY TODAY!  Although this is not an approved position, we are accepting applications for this future and anticipated need.