Paralegal - Educational Services Center

Job Title: Paralegal

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position

Pay Plan: Educational Support Personnel

Pay Range: Range 11

Last Updated: 03/17/2025

Pay Information

Benefits Information

JOB SUMMARY: Make administrative decisions and take action in the attorneys’ absence when directed. Perform a broad range of administrative tasks for attorneys. Relieve attorneys of minor administrative details. Exercise frequent independent judgment within agreed-upon limits. Responsible for scheduling regular and special meetings and preparing agendas. May keep minutes of meetings. Prepare confidential correspondence and maintain confidential staff and student files. Perform other high level clerical functions, including receiving visitors, scheduling appointments, and making travel arrangements.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Task Descriptions Frequency Percentage of Time

Respond to telephone calls, e-mails, etc. route calls, take messages, and assist personnel and the community in regard to concerns, questions, incidents, and legal matters. Guide people to proper personnel, offices, and buildings. Process and prioritize incoming communications.

Daily 25%

Schedule appointments and maintain the calendars for attorneys and other department personnel. Use district applications to organize, plan, schedule, and coordinate meetings and facilities for the department and for related district events. Assist with the preparation of materials needed for meetings. [Daily, 20%]

Daily 20%

Respond to FERPA requests for student records, respond to subpoenas for documents, respond to open records requests; assist in gathering background records for litigation matters including mediations, due process complaints, employment matters, and discovery requests.

Daily 20%

Draft and/or prepare letters, memorandums, reports, labels, forms, special projects, presentations, and related materials that are highly confidential. Produce documents of a specialized nature. Proof material for errors. May record and distribute minutes of meetings.

Daily 15%

Provide administrative support for District Truancy Coordinator.

Daily 10%

Research and collect data to compile statistics and prepare regularly scheduled or special reports (e.g., Board resolutions, staffing pool, updates, special programs, assessment reports, etc.).

Daily 5%

Perform other duties as assigned or requested.

Daily 5% TOTAL 100%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Four (4) years of related work experience
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Basic knowledge of legal, administrative, and court procedures and processes
• Intermediate knowledge of common office application software, including Adobe Acrobat
• Intermediate knowledge of Microsoft Office
• Advanced knowledge of typical office equipment such as telephones, copiers, , email, etc.
• Intermediate accounting/bookkeeping skills
• Advanced verbal and written communication skills
• Advanced organizational skills and attention to detail
• Advanced interpersonal relations skills
• Ability to operate common office equipment
• Ability to create, maintain, and enhance documents, presentations, and databases using various software
• Ability to be adaptive to changing needs
• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality in all aspects of the job
• Ability to multi-task in a fast-paced department
  
  

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Typically a moderate noise level
• Varying noise levels
• Occasional bending and reaching
• Occasional lifting, pulling, and pushing
• Occasional standing and walking
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Visual concentration and depth perception
• Eye/hand coordination
• Speaking and hearing
• Concentrated reading/writing/mathematics
• Busy and fast-paced office environment
• Work location is subject to change to meet the requirements of the organization
  
  

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Associate’s degree or equivalent amount of higher education, including legal training
• Experience working in an educational environment.
• Experience working in the legal field
• Colorado Notary Public certification
• Paralegal certification