Finance Administration

Class Folder Maintenance - Check-in classes on the 1st day of each class.  Collect course paperwork and confirm all student registrations are accounted for.  Calculate class revenue and maintain spreadsheet which tracks weekly class revenue.  Process student moves and withdraws received from Program Coordinators / Administrators. Close folders when all students are paid, and all paperwork is accounted for.  Create new folders for upcoming classes.  Run attendance reports for in-person courses being held following week and VILT courses being held two weeks out.  Check registrations in class folder against the attendance report and resolve any discrepancies.

A/R - Record online transactions & reconcile transactions to authorize.net daily report.  Post previous day credit card sales (in house and website) in Quickbooks.  Reconcile posting against the Cash Receipts Journal for accuracy.  Email receipts to students paying for classes with credits cards.  Invoice all public courses & material order sales.  Post check payments in Quickbooks and prepare bank deposit.  Assist Finance Coordinator with collections on past due invoices.

Filing – file all registrations, invoices, and material orders into proper locations. 

Customer Service – Field incoming requests from customers via phone and email.  All requests to be handled within a 24-hour window (receipts, w-9, refunds, withdraws from courses, registrations, payments). Work with customers in the office that are purchasing materials or are paying for invoices or classes.

Scan all closed and cancelled class folders into Shared Drive.  Properly save all scanned paperwork into the shared drive using the proper naming process.

Preparation of Quarterly MAOTIEC, CRSC & NSC revenue and attendance reports.

Participate in Finance team meetings as well as Finance Quarterly Conversations.

Maintenance of office equipment –Maintain check out process on all CRSC equipment used by instructors and staff at offsite locations.  Maintain staff equipment log.

Assist and attend Annual CRSC Expo & Conference.

Back up Director and Finance Coordinator on requested duties.

Provide coverage for Front Desk as needed.

Qualifications/Skills:

· Education/Experience: 

  * 2 years at college level preferred.

  * 2 years of accounting experience preferred with customer service experience.

   * Equivalent combination of education and experience may be substituted.

·Skills/Abilities:

   * Strong computer skills/experience:  use of Quickbooks, Microsoft Office Suite: Excel (experienced level), Word, SharePoint, and PowerPoint; Calendar, Outlook, and accounting specific software programs.

   * Excellent verbal and written communication skills; customer service oriented. Excellent organizational, multi-task and prioritization skills.  Ability to research issues, work independently & problem solve.

   * Professional appearance and excellent work ethic:  reliability, responsibility, and ability to work independently with little direct supervision.  Willingness to assist others with projects and tasks needed in support of the business operations.

   * Satisfactory attendance and adherence to assigned work schedule; ability/willingness to work hours before and after regular work schedule, including occasional weekends as needed to support business demand.

·Physical Requirements:

   * Ability to sit/work at computer terminal for several hours at one sitting.  Good mental concentration abilities.  Repetitive use of hands for writing, typing, data entry

   * Vision adequate for VDT use and reading in normal room light.

   * Lifting/carrying up to 40 lbs.