What are the responsibilities and job description for the Operations & Administration Coordinator position at Chesapeake Search Partners?
Job Description:
We are seeking an experienced Operations & Administration Coordinator to support the firm's daily operations, investor communications, and vendor management.
About the Role:
This key position plays a critical role in ensuring smooth office functions, maintaining relationships with key stakeholders, and providing critical administrative support.
Main Responsibilities:
- Investor Relations & Reporting:
- Manage investor communications related to capital calls, distributions, financial reporting, and tax filings.
- Oversee the submission and tracking of K-1s to ensure timely and accurate reporting.
- Vendor & Supplier Management:
- Maintain relationships with third-party vendors, accounting providers, and service partners to ensure seamless office operations.
- Support the investment team in managing relationships with the firm's third-party fund administrator.
- Financial & Administrative Operations:
- Monitor bill payments, accounts payable, invoicing, billing, collections, vendor payments, and expense reimbursements.
- Assist in tracking and maintaining financial records in coordination with accounting teams.
- General Office & Administrative Support:
- Provide day-to-day support to firm professionals, including assisting the principals with various administrative needs.
- Manage office organization, including mail handling, report binding, ordering office supplies, and maintaining filing systems.
