What are the responsibilities and job description for the Account Clerk II position at Chester County of Pennsylvania?
Summary
The Account Clerk II is responsible for providing a department, agency or bureau with intermediate-level fiscal support to ensure that County programs are provided effectively and efficiently.
Essential Duties
- Compile and sort documents, such as invoices and checks.
- Substantiate business transactions.
- Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
- Provide clerical support (typing, filing, copying, etc.).
- Prepare monthly production and billing reports.
- Maintain inter-departmental job jackets and files.
- Audit invoices against purchase orders and research discrepancies.
- Investigate payment problems.
- Reconcile report discrepancies.
- Input data into the PeopleSoft Financial and Offender Management systems according to company procedures
- Receptionist duties may be required (answer phones and direct inquiries).
- Perform other duties, tasks and special projects, as required.
- Maintain inmate financial responsibility program.
- Charge, transfer and invoice inmates for room and board.
- Enter money orders received from inmates and post checks in proper accounts.
- File room and board payments in the computer and send out receipts.
- Close out receipts, disbursements, canteen books and ledgers.
- Enter deductions from inmate accounts by close of business each day.
- Basic accounting skills.
- Ability to handle large amounts of money and post money to different accounts for collection and disbursement.
Qualifications/Preferred Skills, Knowledge & Experience
- High School Diploma or General Education Degree (GED).
- Six months to one year of job-related experience and/or training.
- One year of general office experience (typing, clerical, filing, copying, etc.).
- Basic skill to use a personal computer and various software packages.
- Ability to use office machines (fax, copier, calculator, etc.).
- Integrity and honesty.
- Ability to use common sense understanding to carry out written or verbal instructions.
- Strong organizational skills.
- Ability to work independently or as part of a team.
- Accurate and detail-oriented.
- Ability to maintain a positive public image for the department and County
- Intermediate-level accounting and bookkeeping skills.
- Ability to work with limited supervision.
- Strong customer service skills.
- Ability to multi-task.
- Strong interpersonal skills.
- Familiar with reception desk functions.
- Exhibits a willingness to learn new tasks.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:To perform this job successfully, an individual should have:
- Basic Word skills
- Basic Excel skills
- PeopleSoft Financial skills or the ability to learn PeopleSoft
- Basic OutLook skills (Email and Calendar)
- Basic Internet skills (for research purposes)
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.
The specific vision requirement listed for this position is:
- Close vision for reading, writing and data entry.
- The noise level in the work environment is usually quiet to moderate.
- Will work inside 100% of the time.
- Required to work with money and checks (receiving and disbursing).
- This position requires professionalism.
