What are the responsibilities and job description for the Account Clerk II - Library position at County of Chester?
All employees of the Chester County Library are considered a mandated reporter of suspected child abuse under the Child Protective Services Law (Title 23 Pa. C.S.A. Chapter 63).
The Account Clerk II is responsible for recording the cash receipts and processing the accounts payable for 17 of the 18-member libraries. In addition, this position also completes the monthly journal entries for the lost library materials and fines and fees paid online. The Account Clerk II also takes CCL and multiple member libraries deposits to the bank weekly. This position also assists with CCL cash drawer reconciliation, recording the CCL copier revenue, and keeping the copiers stocked with change. This position allows us to continue to offer the member libraries timely and accurate financial reporting.
All library positions require the following criminal background and child abuse clearances: Report of criminal history from the Pennsylvania State Police (PSP); Child Abuse History Clearance from the Department of Human Services (Child Abuse); and Fingerprint based federal criminal history submitted through the Pennsylvania State Police or its authorized agent (FBI).
Computer Skills:
To perform this job successfully, an individual should have:
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.
The specific vision requirement listed for this position is:
The Account Clerk II is responsible for recording the cash receipts and processing the accounts payable for 17 of the 18-member libraries. In addition, this position also completes the monthly journal entries for the lost library materials and fines and fees paid online. The Account Clerk II also takes CCL and multiple member libraries deposits to the bank weekly. This position also assists with CCL cash drawer reconciliation, recording the CCL copier revenue, and keeping the copiers stocked with change. This position allows us to continue to offer the member libraries timely and accurate financial reporting.
All library positions require the following criminal background and child abuse clearances: Report of criminal history from the Pennsylvania State Police (PSP); Child Abuse History Clearance from the Department of Human Services (Child Abuse); and Fingerprint based federal criminal history submitted through the Pennsylvania State Police or its authorized agent (FBI).
- Compile and sort documents, such as invoices and checks.
- Substantiate business transactions.
- Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
- Provide clerical support (typing, filing, copying, etc.).
- Audit invoices against purchase orders and research discrepancies.
- Investigate payment problems.
- Reconcile report discrepancies.
- Input data into financial software (ex. Abila/MIP and Microix).
- Regular transportation to & from bank locations.
- Processing County timesheets (Payroll).
- Serve as backup for Member Library Payroll processing functions
- Serve as backup County HR Liaison
- Cash receipts for 17 out of 18 Libraries in System, including daily cash drawer reconciliation.
- Reconciliation of lost library materials and creation/maintenance of spreadsheets.
- Perform other duties, tasks and special projects, as required.
- High School Diploma or General Education Degree (GED).
- One year of job-related experience including general office positions..
- Basic skill to use a personal computer and various software packages.
- Ability to use office machines (fax, copier, calculator, etc.).
- Ability to use common sense understanding to carry out written or verbal instructions.
- Good organizational and time management skills.
- Ability to work independently or as part of a team and proceed with objectives.
- Accurate and detail-oriented with good verbal and written communication skills.
- Ability to maintain a positive public image for the department and County
- Strong Interpersonal and customer service skills.
- Ability to use common sense understanding to carry out verbal or written instructions.
- Flexible, with an ability to carry multiple tasks to completion.
- Exhibits a strong work ethic and a willingness to learn new tasks.
- Ability to work effectively with people from diverse backgrounds.
- Professionalism, integrity, and honesty with an ability to handle confidential matters
- Associate’s degree in accounting or related field.
- Two or more years of job-related experience.
- Intermediate-level accounting and bookkeeping skills.
- Ability to work with limited supervision.
- General knowledge and understanding of County of Chester policies and procedures.
Computer Skills:
To perform this job successfully, an individual should have:
- Intermediate MS Office Suite (or similar) skills
- Intermediate Outlook (e-mail and calendar) skills
- Intermediate One Note skills (Library)
- MIP Fund Accounting (or similar) skills or the ability to learn
- Microix Workflow Module (or similar) skills or the ability to learn
- Inova Payroll (or similar) skills or the ability to learn
- Neogov (or similar) skills or the ability to learn
- Basic Internet skills (for research purposes)
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.
The specific vision requirement listed for this position is:
- Close vision for reading, writing and data entry.
- Close and Distance vision as required for driving.
- The noise level in the work environment is usually quiet to moderate.
- Will work inside normally.
- Required to work with money and checks (receiving and disbursing).
- Requires driving to and from Bank.
Salary : $19
