What are the responsibilities and job description for the Mail Ballots Central Scan Supervisor position at Chester County of Pennsylvania?
Summary
The Mail Ballots/Central Scan Supervisor is responsible for ensuring accurate mail-in/absentee ballot implementation and distribution, supervising and troubleshooting Central Scan processes and resolving issues and provide support to the Director and Deputy Director as needed.
Essential Duties
- Coordinate and supervise central scan operations.
- Assist in supervising and organizing mail-in/absentee ballot operations, maintaining integrity in the election process and ensuring that all mandated deadlines are met.
- Compile information and format reports, graphs, tables, records and other sources of information as needed by the department.
- Collaborate with Elections Supervisor for continuity of operations.
- Provide Voter Services management with reports and information as requested and on a timely basis to ensure that appropriate decisions can be made.
- Serve as a point of contact for visitors and vendors requesting information.
- Collaborate with other departments as needed to ensure efficient and effective organization of central scan operations.
- Maintain various databases and ensure integrity of information.
- Become cross-trained on other hardware/software job functions.
- Perform other duties, tasks and special projects, as assigned.
Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:
- Bachelor’s degree program from an accredited college or university, or combination of education and experience.
- Minimum of 3 years of general office experience.
- Intermediate to Advanced computer knowledge and skills
- Must have excellent time managment skills.
- Strong organizational skills
- Ability to handle and resolve recurring problems.
- Strong ability to manage, lead and work within a team structure.
- Must have a valid driver’s license.
- Strong interpersonal and direct communication skills.
- Ability to express ideas succinctly.
Preferred Skills, Knowledge & Experience:
- Strong professional ethics
- Ability to follow office protocols.
- Advanced organization and coordination skills.
- Ability to work independetly with minimal supervision
- Flexibility
- Ability to establish priorities.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Intermediate to advanced Word skills
- Intermediate to advanced Excel skills
- Intermediate to advanced PowerPoint skills
- Intermediate to advanced Access skills
- Intermediate to advanced Outlook skills (Email and Calendar)
- Intermediate internet skills (for research purposes
