Administrator - Food and Nutrition Services

General Description

Under general supervision, works collaboratively with the Director of School Nutrition to ensure the financial stability of the department. Direct Business Office activities in accordance with current Federal and State Regulations as they apply to the National School Lunch Program, Child and Adult Care Feeding Program, and Summer Food Service Program.

Essential Job Functions

Essential Job Functions:

• Assists the Director of School Nutrition in planning and directing department activities as it relates to financial management.
• Supervises accounts receivable, accounts payable, payroll, procurement, vending program and meal application program. Reviews and approves invoices for payment.
• Reviews payroll records.
• Prepares monthly and annual financial statements for the department of School Nutrition as well as for individual schools.
• Analyzes and reconciles financial records and makes adjustments as needed. Reconciles School Nutrition accounts with the department of accounting
• Assists in the development of short- and long-range plans to ensure continued growth and ability to remain on the competitive edge to meet the current needs of the department.
• Coordinates and assists in all department audits.
• Prepares and plans budget; advises the director on controlling budget expenditures.
• Schedules and supervises school nutrition accounting staff's work to ensure accuracy.
• Reviews all credit card purchases, travel requests, special function billing, change fund, and vending.
• Prepares all Federal Program applications Prepares and submits State Reimbursement Claim Reports to the Virginia Department of Education.
• Coordinates and supervises all budget and financial related matters for School Nutrition.
• Performs related work as required.

Budgetary Responsibility:
N/A

Supervision:
Accountant Sr. Payroll and Vending, Lead Accountant Inventory and Invoicing, Accountant, Procurement Specialist, Fiscal Tech III.

Formal Policy-Setting Responsibilities:
Assists in accounting policy revisions to comply with the treasurer's office and governmental regulations.

Report Preparation:
State Department of Education Reimbursement Claim Form and financial report, meal reimbursement for breakfast, lunch, snack, super snack and supper programs. School Cafeteria Financial Reports. Special Billings. Invoices grant administrator for travel to deliver meals for their program. Parent Involvement- Informs and invoices grant administrator for meals served for their program.

Physical Conditions:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is required to stand, walk, sit, climb and stoop or kneel and drive. Works in an office environment. The noise level is quiet to moderate.

Qualifications

Considerable knowledge of generally accepted accounting principles, state and federal regulations related to cost accounting and office operations. Working knowledge of food service, purchasing and accounting procedures of state and federal regulations concerning grant administration and accounting and County electronic data processing systems. Considerable skill in the use of utilizing spreadsheets, word processing, database software. Demonstrated ability to communicate orally and in writing and to work and coordinate the work of others; understand, interpret and apply Federal and State guidelines and regulations; work independently, pay attention to detail and meet strict deadlines.

Requirements

Bachelor's degree in business or public administration, accounting, finance or a related field; two years of experience in providing professional-level administrative, analytical and/or operational support. An equivalent combination of education and demonstrated related experience may be accepted in lieu of the preferred level of education. Valid VA Driver's License. This position requires the incumbent to drive. In accordance with Policy 5431, an employee who occupies the position and is assigned a district-owned or leased motor vehicle will be subject to annual driving checks and must maintain acceptable records pursuant to the standards set forth in the policy.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
  
• State Police Criminal History Investigation
  
• Child Protective Services (CPS) Investigation
  
• Department of Motor Vehicles (DMV) Driving History Check
  
• Tuberculosis Screening/Test

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.