Deputy Clerk (part-time)

Minimum Qualifications

ABOUT THE CLERK’S OFFICE

The Circuit Court Clerk’s Office is the administrative arm of the Circuit Court. Our day-to-day operations significantly impact the Chesterfield community. The Clerk’s Office prioritizes accessibility, transparency, effectiveness and being constituent focused. The staff within the Clerk’s Office are responsible for providing administrative support, record keeping, case management, court-related financial matters, and, most importantly, adhering to the law.

ABOUT THE CIVIL DIVISION

The Civil Division handles matters related to new civil case filings and issues subpoenas. In addition to equity matters which include divorce cases, disputes concerning wills and estates, as well as controversies involving property and jury service. We are looking to expand our Civil Division with a dedicated, caring, team-oriented professional. Exceptional people skills are a must, as a large part of what we do is supply information, assistance, and support to customers who may be going through a difficult time. Civil matters and jury service can feel confusing or overwhelming for many; therefore, clear, and compassionate communication is essential.

BENEFITS

• Access to a wide range of benefits including medical, dental, flexible benefit plans, various voluntary benefits, 529 savings plans, EAP, part-time leave, and more.
• Workplace grounded in values of respect, growth, and dedication to service
• On-site fitness area and wellness room
• This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

SKILLS

Oral/written communication; multi-tasking in fast-paced environment; meeting tight deadlines; attention to detail; public relations/customer service; utilization of state-of-the-art technology and work proficiency.

MINIMUM QUALIFICATIONS

Please note:

A cover letter is REQUIRED with your application. In your cover letter, be sure to address what drew you to this position and how your previous experience will help you succeed in this role. Also, teleworking is not an option for this position.

High school diploma or GED; college degree preferred; one year of previous office and/or customer service experience preferably in the court, legal, real estate, mortgage banking or credit bureau industry; or an equivalent combination of training and experience. Experience with standard office equipment and software; knowledge of standard office procedures and complex legal procedures/terminology; demonstrated skills in oral/written communication; multi-tasking in a fast-paced environment; meeting tight deadlines; attention to detail; public relations/customer service; utilization of state-of-the-art technology and work proficiency. Pre-employment drug testing, FBI criminal background check and education/degree verification required.

DUTIES

• Provide information and respond to customer service requests from the public and others, both over the phone and in person.
• Respond to written requests for copies, case information, etc.
• Assist with processing orders entered by the Court.
• Perform data entry, proofreading, scanning, filing, and quality control tasks.
• Open and distribute mail.
• Work schedule and duties will vary based on workload volume, backlogs, staff absences, and special needs throughout the office and division.
• Perform additional public relations and customer service functions, as well as special projects or assignments, as necessary and at the discretion of the Clerk of Court.

This position will be primarily assigned to the Civil Division of the Circuit Court Clerk's Office but may be reassigned to other areas of the office as needed. Perform other work as required.

Shift

24 - 28 hours/week; 8:00 a.m. - 4:30 p.m.; exact hours to be discussed at interview

Work Location

Circuit Court Clerk

Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion