Contract Manager - PAM

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Contract Manager - PAM

Chicago, IL, United States (Hybrid)

Job Description

The Contract Manager contributes to implementing and managing Property & Asset Management operations agreements. They are responsible for cradle-to-grave contract administration activities including, but not limited to, the procurement of goods and services, preparing board items, overseeing intergovernmental agreements, leases, license agreements, and managing stakeholder relationships.

The Contract Manager is the liaison between Property & Asset operations and CHA’s procurement, finance, property accounting, and legal departments for contract-related activities. The Contract Manager ensures that contracts and agreements are executed and managed in compliance with CHA policy and federal regulations.

Duties And Responsibilities

• Manages or assists all phases of pre and post-award contract administration activities for (e.g., new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, contract close-out and termination/corrective action memos), per local and federal guidelines.
• Oversees contracts, license, commensurate benefit, and lease agreements to ensure terms are adhered to.
• Reviews invoices and assists with reconciliation of expenditures, revenue generation and accruals.
• Analyzes purchase order balances by keeping track of expenditures.
• Prepares requisitions and payment requests for eligible expenses incurred by CHA and submits to CHA finance team.
• Ensures contracts and related documents (e.g., price lists, fee forms, budgets, amendment requests, etc.) are received, archived, and well organized.
• Analyzes and reviews operating budgets by monitoring various financial reports, such as budget to actual trend reports.
• Oversees revenue generating (e.g., licenses and leases) agreements and vendor relationships ensuring accordance with terms and conditions.
• Develops and prepares recommendations necessary to resolve conflicts and problems with contractors who fail to fully meet the terms of their agreements with the Authority.
• Develops procedures for contract administration.
• Collaborates with staff to conduct or complete market research, cost estimates and cost analyses, develop statements of work and ensure contracts meet the needs of the division.
• Tracks contractor/partner corrective action plan progress; conducts follow up internal meetings and monitoring site visits, as needed to provide contractor/partner technical assistance to ensure implementation of the corrective action. Local travel to off-site locations is required.
• Manages and prioritizes multiple projects simultaneously and in a positive manner.
• This position occasionally requires working outside of CHA’s established hours of 8:30am – 5:00pm, Monday- Friday.
• This position may be asked to handle tasks outside of job description to meet broader goals of CHA and the Property & Asset Management division.
• Must have a valid driver’s license and be able to travel to project sites when required.
• Other duties as assigned.
  
  

Qualifications

A Bachelor's Degree in Business Administration, Finance or a related discipline is required. This position also requires a minimum of five (5) years of contract management, audit, analyst, procurement, or finance experience. A combination of education and related work experience will be considered. Effective communication skills (written and verbal) and the ability to manage relationships to coordinate the completion of assignments and effectively communicate project deliverables is required. Proficiency in Microsoft Office with strong Excel and Word skills is required; an exercise in both Excel and Word will be required during the interview process. This position requires the ability to choose the right mathematical methods or formulas to analyze financial and performance data. Strong analytical and organizational skills are needed. This position requires the ability to apply general rules/procedures to specific problems to produce logical answers and well-organized project deliverables using Microsoft Excel and Word. Knowledge of HUD, Uniform Guidance and other regulations related to procurement development, contract administration and lease administration is preferred.

Salary Range: $85,000 - $90,000

Grade: S8

FLSA: Exempt

Union: None

Job Info

• Job Identification 1200
• Posting Date 03/25/2025, 09:12 PM
• Apply Before 04/25/2025, 10:00 PM
• Job Schedule Full time
• Locations 4859 S. Wabash, Chicago, IL, 60615, US (Hybrid)
• Pay Ranges 85,000 - 90,000
  
  

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