What are the responsibilities and job description for the PURCHASING MANAGER position at Chicago Park District?
CHICAGO PARK DISTRICT – DEPARTMENT OF HUMAN RESOURCES
CLASS SPECIFICATION
TITLE: PURCHASING MANAGER LEVEL: 2324
CHARACTERISTICS OF THE CLASS:
Under the direction of the Director of Purchasing, the Purchasing Manager is responsible for managing the bid process for Invitation for Bids (IFB), Request for Proposals (RFP) and Request for Qualification (RFQ) projects and supervising Advanced Buyers. Performs other duties as assigned.
EXAMPLES OF DUTIES:
Responsible for reviewing and making recommendations to the Director of Purchasing regarding bids and proposals that are IFB, RFP and RFQ projects as well as direct contract buys. Supervises Advanced Buyers and is the project manager for all Purchasing work for all IFB, RFP, RFQ projects and direct contract buys. Responsible for assisting in developing and improving purchasing processes and procedures. Responsible for adherence to and conformance with established purchasing policies, procedures and criteria.
Mediates disputes between Suppliers and User Departments. Performs data analysis and provides status and activity reports regarding contract purchases and purchases through approved Superintendent letters with the approved Suppliers and bid process awarded Suppliers. Represents the Park District at meetings, conferences, seminars and community forums regarding the Chicago Park District purchasing. May participate in annual department budget preparation.
MINIMUM QUALIFICATIONS:
TRAINING AND EXPERIENCE:
Bachelor’s degree in Business (Accounting, Finance, or Economics preferred) or Engineering, plus five (5) or more years’ experience in the procurement of a variety of materials, supplies and services. Experience overseeing contract development and implementation. At least two (2) years’ experience in a supervisory capacity. Proven ability to negotiate both financial and non-financial conditions of a contract. Experience in the development and reporting of monthly activities. Experience in supporting a matrix management environment.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of procurement methods and procedures;
- Comprehensive knowledge of the legal, financial and technical aspects of procurement;
- Ability to evaluate and determine conformance to contract specifications, quality and price proposal;
- Ability to mediate contract disputes;
- Ability to follow and enforce Chicago Park District rules and regulations;
- Contract administration and negotiation skills;
- Skill in interpreting and communication purchasing polices;
- Mid-level Microsoft Excel Skills (Data analysis, pivot tables, macro functions)
- Project Management (multiple projects) and reporting.
- Supervisory skills;
Senior Executive Service EEO: Professional Flsa: Exempt
Approved by the Personnel Board at Meeting of October 21, 1994 – Effective October 21, 1994 Updated December, 2024
