What are the responsibilities and job description for the IT Asset Distribution Lead position at Chicago Public Schools?
Chicago Public Schools (CPS) is a district on the rise, serving over 320,000 students in 500 schools and employing over 44,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans : academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.
The Office of Information and Technology Services (ITS) works to build the capacity of schools to use information and technology, maintain network infrastructure, security standards, and support other departments to meet district goals. ITS provides innovative technology solutions that improve the quality of education for students, reduce the administrative burden on educators, facilitate parent interaction, increase community engagement, and support CPS’ mission of transparency by focusing on the ease and equity of access to information.
Job Summary :
Reporting to the Manager, IT Asset Management, the IT Asset Distribution Lead will oversee the efficient and strategic distribution and management of technology assets across the District. The IT Asset Distribution Lead is responsible for managing inventory, optimizing the supply chain, coordinating logistics, and ensuring the timely delivery of technology assets to schools, various departments, or locations. This role will collaborate with cross-functional teams to streamline processes, track asset utilization, and maintain accurate records. This role will collaborate with various stakeholders to ensure efficient deployment, tracking, and maintenance of devices while optimizing resource allocation and enhancing productivity.
This Job will be held accountable for the following responsibilities :
- Execute a device deployment strategy aligned with organizational goals and user requirements; Coordinate the distribution of devices to users or departments, ensuring timely delivery and setup.
- Maintain an accurate inventory of devices, including laptops, mobile devices, and peripherals; Track device movement, usage, and status throughout their lifecycle, from procurement to disposal.
- Provide various reports on device inventory, utilization, and lifecycle status for management and stakeholders, including dashboards to measure inventory accuracy and completeness; Ensure quality of hardware asset records within the Asset Management Repository system of record; Periodically validate the IT asset repository data accuracy and investigate discrepancies; Implement systems and processes for tracking device assets, including serial numbers, configurations, and locations.
- Ensure that devices are properly set up with necessary software, asset tags, licenses, and access permissions; Perform ongoing analysis of Configuration Management Database (CMDB) to resolve issues and identify improvements.
- Aid in the monitoring of controls in the process by which hardware assets are purchased, received, deployed, and disposed; Review new hardware purchases to ensure inventory accuracy; Oversee the retirement and disposal process for outdated or decommissioned devices, ensuring data security, compliance with regulations, and proper disposal or recycling of electronic waste in accordance with environmental standards.
- Work with internal teams to streamline and automate the request process, procurement, and deployment of hardware; Collaborate with IT teams to determine end-user device specifications and security policies.
- Mentor and educate teammates on Hardware Asset Management (HAM) processes and procedures.
- Other duties as assigned.
In order to be successful and achieve the above responsibilities, this position must possess the following qualifications :
Education Required :
Experience Required :
Knowledge, Skills, and Abilities :
Conditions of Employment
As a condition of employment with the Chicago Public Schools (CPS), employees are required to :
