What are the responsibilities and job description for the Event Coordinator position at Chicago Stars Football Club?
Primary Responsibilities
- Assist with planning and managing home matches, ensuring every aspect reflects an impeccable eye for detail.
- Assist with the set-up, execution, and tear down of various spaces for home matches including but not limited to the field side area, gates, concourse, hospitality spaces, and other activation spaces.
- Create event documents including event space diagrams, event notes, and other documents to assist with match execution.
- Coordinate with all internal departments to ensure open lines of communication involving all event details including staff scheduling and coordination.
- Oversee event storage location management and maintain inventory of event-related items.
- Properly compile and distribute all pertinent event information in an effective and timely manner.
- Create post-match notes upon completion of every home match.
- Operational oversight of fan experience programs and participants on match day.
- Adhere to a strict event timeline and tasks for preparing for matchday.
- Coordinate and assist the Operations Manager with the Guest Service Associate program.
- Oversee all credential applications and printing
- Maintain accurate and complete files, records and other documents related to assigned responsibilities.
Qualifications & Expectations:
- Minimum of 1-2 years of experience in operations and event planning is required.
- Bachelor’s degree in Hospitality, Management, Event Planning, and/or Sports Management are preferred.
- Must be able to attend all Chicago Stars FC home matches.
- Must have a valid Driver’s License and reliable transportation to get to and from the main office in Chicago, SeatGeek stadium in Bridgeview, and other facilities.
- Ability to coordinate multiple tasks, prioritize quickly, problem solve, and work collaboratively and professionally with colleagues, fans, athletes, and other stakeholders.
- Knowledge in determining and coordinating logistical needs for large events, preferably in a large sports stadium or event venue.
- Outstanding proficiency with Microsoft Office Suite with priority in Word, Excel, & PowerPoint.
- Proven job reliability, diligence, dedication, and attention to detail through the full life cycle of events (pre-planning, matchday, post-evaluation)
- Must be flexible with working nights, weekends, and holidays including in an outdoor stadium environment.
- Must be able to lift, carry, and move items weighing up to 50 pounds as needed.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
