Sr. Specialist, Indirect Procurement

Overview

We are seeking a dynamic and detail-oriented individual to join our Finance team with a focus on indirect

procurement policy and procedure. This role is crucial in ensuring the efficient and compliant creation of indirect

purchase orders (POs) through leading the buying desk team, overseeing PO governance, engaging with

suppliers, and providing continuous training and support to stakeholders. The successful candidate will play a

vital role in advocating and supporting the business regarding indirect procurement policy and procedure and

will be a key contributor in scaling our operation. This person must be an effective communicator, as this role

requires a high level of cross-functional collaboration.

Responsibilities

• Leads and directs buying desk staff in the creation of accurate and complete purchase orders in accordance with company policies and procedures, providing ongoing guidance and support
• Leads relationship with Accounts Payable processing team, helping resolve invoice issues promptly and ensuring timely processing and payment to suppliers
• Responsible for continuous pursuit of AP/invoice system and process enhancements, collaborating cross-functionally, and training stakeholders as needed
• Leads utility management program with third-party processor and ensures proper utility provider onboarding and spend review with DC leadership
• Develop and maintain a robust system for tracking and monitoring the PO lifecycle, facilitating timely completion of POs
• Works cross-functionally with other internal teams to develop spend visibility dashboards for requesters of goods and services
• Responsible for continuous pursuit of PO process enhancements, collaborating cross-functionally, and training stakeholders as needed
• Conduct regular checks on newly created POs to ensure compliance with indirect procurement policies and identify opportunities for process improvements
• Address and resolve discrepancies or issues related to indirect POs in a timely manner
• Engages Corporate Communications team for all indirect procurement communication to VBL staff
• Works cross-functionally across the enterprise and leads execution for VBLs on all Enterprise Supplier Management initiatives and ensures staff is educated
• Ensure consistent and timely training for new staff or newly onboarded distribution centers on indirect procurement policy and procedures
• Administer corporate purchasing card (“p-card”) program and conduct training sessions on corporate credit card policies, emphasizing responsible usage and providing coding guidance
• Train employees on accurate and timely submission of expense reports, offering guidance on coding and policy compliance. Review any expense report exceptions and resolve promptly
• Maintain and update all indirect procurement-related training documents
• Leads team responsible for the onboarding of new suppliers, ensuring all necessary documentation and information is collected and recorded
• Ensures successful adoption of supplier initiatives, including the Supplier Portal and Supplier Registration
• Collaborate with stakeholders to manage and enhance supplier relationships, acting as a point of contact for inquiries and issues
• Oversees virtual business travel accounts for VBLs, which requires consistent cross-functional collaboration and direct interaction with travel partners
• Continuously assess and enhance the efficiency and effectiveness of PO creation and other indirect procurement policies (corporate card, expenses reports, etc.)

Minimum Qualifications

• 3 years of experience in procurement, finance, or accounting roles, with a focus on transactional procure-to-pay processes.
• Demonstrated experience in accounting or a solid understanding of financial principles.

Preferred Qualifications

• Extensive experience in procurement systems (Oracle, Coupa, Ariba, etc.). CSCP, CPSM, or CIPS designation.

Minimum Years of Experience

Travel Requirements

Required Level of Education

Major/Concentration