Rental and Event Assistant Coordinator

**Position Closes 2/7/2025**

About the Position

The Rental and Event Assistant Coordinator position is assigned to the Administration Division and is under the general direction of the Business Services Manager and Coordinator. The Rental and Event Assistant Coordinator performs a variety of duties relating to facility and picnic rentals, supports CARD Special Events, and directly assists in supervising the Lead Event Attendant and Event Attendants. This classification is responsible for implementing the reservation and permit program of District rental activities, serving as the resource point of contact for internal and external inquiries.

About Chico Area Recreation & Park District

As a California Recreation and Park District, the Chico Area Recreation and Park District (CARD) is committed to improving and protecting the quality of life for all residents of the Greater Chico Area by providing essential recreation, park and open space facilities and services. The District accepts this public trust and conversely expects each of its employees to do the same.

For 70 years, CARD has provided parks and recreation services in Chico, CA.  Oversite is provided by a 5-member elected board of directors. CARD provides quality recreational programs and facilities for the greater Chico area. Parks are beautifully maintained, and a wide variety of recreational opportunities are offered for all ages and abilities. Services include community parks that are home to a wide variety of sports fields, neighborhood parks that are nestled in the beautiful neighborhoods of Chico, a gym which is home to successful youth and adult sports programs, Chico Creek Nature Center and, 4 community centers which include 2 premier wedding venues.

BENEFITS:

Salary Range: Please click the link below to download the full range of salary schedules for our company. There are many ranges listed on the attached, and in order to receive accurate information you must refer to the title associated with this position, 'Assistant', while viewing the schedule. 
Note that CARD policy does not allow candidates to be hired beyond Step C without prior board approval.

The Salary Schedule for this Position Can Be Found Here

CalPERS

This position participates in the Public Employees’ Retirement System (CalPERS). Classic Members in this position will contribute 8% and New Members (PEPRA) will contribute 7.75%. Benefits of CalPERS membership include:

•  Classic Members (membership in CalPERS before 01/01/2013) – 2% @ 55
•   New Members (membership in CalPERS after 01/01/2013) – 2% @ 62
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Vacation

One to Three Year's Service - 80 hours 

Four to Ten Year's Service - 120 hours 

Eleven Year's Service and Over - 160 Hours 

Sick Leave

96 hours or 12 days/year to be accrued at the rate of one working day for each full calendar month worked, or portion thereof.

Paid Time Off (PTO) and Holidays

This position will receive 10 days of PTO annually, 10 paid holidays and 3 additional days around the holidays, 12 sick leave days, and 2 Personal Business Days (to be used by June 30 each year), as part of the District’s PTO and holiday policy.

Holidays include: Martin Luther King Jr.'s Birthday, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, and New Year's Day. These will be District paid days off, except if District operational needs require staffing. Weekend holidays will be observed on a Monday or Friday with the exception of non-federal holidays.

Health Insurance

The District provides a monthly monetary allocation of $1,100 for enrollment in the Health, Dental, and Vision plans. 

Life Insurance

The District carries $50,000 Life Insurance on full time employees. Some Life Insurance is also provided for spouses and eligible dependent children.

ESSENTIAL FUNCTIONS: May include, but are not limited to, the following:

• Provides excellent customer service to renters of District facilities including scheduling and processing facility and park rentals; providing tours; explaining the rules and guidelines of the facility, administering rental contracts; providing the renter with a list of rules and cleaning requirements.
• Monitor day-to-day operations of facility rentals and picnic events, including making site visits, handling, and resolving complaints or issues not requiring the attention of the Business Services Manager, and ensuring events have required materials and supplies.
• Establishes and maintains professional and constructive relationships with event organizers, affiliate businesses and agencies in use of district facilities, resources and district processes.
• Provides leadership, direction, and supervision of Event Attendants and Lead Event Attendants, including selecting, monitoring, training, scheduling, and determining workloads; assist with hiring, disciplinary and evaluation processes.
• Work collaboratively with the Marketing Coordinator to create, update, and monitor social media resources and facility rental websites to drive revenue.
• Works collaboratively with the Public Outreach Specialist to staff and support CARD hosted Special Events (examples include Kite Day, Movies in the Park, etc.).
• Have positive communication and interaction with renters, vendors, co-workers, and the public, and maintain a professional demeanor.
• Provide oversight of opening and closing facilities for activities/events and weekend rentals; prepare operational plan for event use of facilities including set-up and take down of chairs, tables, and equipment; ensure that premises are vacated, alarms activated, and all doors secured/locked.
• As needed, remain at facilities during activities/events to monitor activities, address the needs of the renters/patrons, ensure room capacity adherence/exercise crowd control, and ensure compliance with the rental contract, policies and procedures, and District rules.
• Assess District parks and facilities for problems with security (i.e. non-functioning light bulbs, vandalism, ) and hazardous conditions and report issues to the appropriate staff. Work collaboratively with facility maintenance staff to maintain standards.
• Attend networking events and/or bridal shows as requested.
• Serve on-call for rentals in rotation with other event staff as needed.
• Drive a District vehicle or personal vehicle to conduct CARD business.
• Perform other related duties as assigned.

Salary : $50,000