**Position Closes 2/7/2025**

About the Position

The Rental and Event Assistant Coordinator position is assigned to the Administration Division and is under the general direction of the Business Services Manager and Coordinator. The Rental and Event Assistant Coordinator performs a variety of duties relating to facility and picnic rentals, supports CARD Special Events, and directly assists in supervising the Lead Event Attendant and Event Attendants. This classification is responsible for implementing the reservation and permit program of District rental activities, serving as the resource point of contact for internal and external inquiries.

About Chico Area Recreation & Park District

As a California Recreation and Park District, the Chico Area Recreation and Park District (CARD) is committed to improving and protecting the quality of life for all residents of the Greater Chico Area by providing essential recreation, park and open space facilities and services. The District accepts this public trust and conversely expects each of its employees to do the same.

For 70 years, CARD has provided parks and recreation services in Chico, CA. Oversite is provided by a 5-member elected board of directors. CARD provides quality recreational programs and facilities for the greater Chico area. Parks are beautifully maintained, and a wide variety of recreational opportunities are offered for all ages and abilities. Services include community parks that are home to a wide variety of sports fields, neighborhood parks that are nestled in the beautiful neighborhoods of Chico, a gym which is home to successful youth and adult sports programs, Chico Creek Nature Center and, 4 community centers which include 2 premier wedding venues.

BENEFITS:

Salary Range: Please click the link below to download the full range of salary schedules for our company. There are many ranges listed on the attached, and in order to receive accurate information you must refer to the title associated with this position, 'Assistant', while viewing the schedule.
Note that CARD policy does not allow candidates to be hired beyond Step C without prior board approval.

The Salary Schedule for this Position Can Be Found Here

CalPERS

This position participates in the Public Employees’ Retirement System (CalPERS). Classic Members in this position will contribute 8% and New Members (PEPRA) will contribute 7.75%. Benefits of CalPERS membership include:

• Classic Members (membership in CalPERS before 01/01/2013) – 2% @ 55
• New Members (membership in CalPERS after 01/01/2013) – 2% @ 62

One to Three Year's Service - 80 hours

Four to Ten Year's Service - 120 hours

Eleven Year's Service and Over - 160 Hours

Sick Leave

Health Insurance

Life Insurance

ESSENTIAL FUNCTIONS: May include, but are not limited to, the following:

• Provides excellent customer service to renters of District facilities including scheduling and processing facility and park rentals; providing tours; explaining the rules and guidelines of the facility, administering rental contracts; providing the renter with a list of rules and cleaning requirements.
• Monitor day-to-day operations of facility rentals and picnic events, including making site visits, handling, and resolving complaints or issues not requiring the attention of the Business Services Manager, and ensuring events have required materials and supplies.
• Establishes and maintains professional and constructive relationships with event organizers, affiliate businesses and agencies in use of district facilities, resources and district processes.
• Provides leadership, direction, and supervision of Event Attendants and Lead Event Attendants, including selecting, monitoring, training, scheduling, and determining workloads; assist with hiring, disciplinary and evaluation processes.
• Work collaboratively with the Marketing Coordinator to create, update, and monitor social media resources and facility rental websites to drive revenue.
• Works collaboratively with the Public Outreach Specialist to staff and support CARD hosted Special Events (examples include Kite Day, Movies in the Park, etc.).
• Have positive communication and interaction with renters, vendors, co-workers, and the public, and maintain a professional demeanor.
• Provide oversight of opening and closing facilities for activities/events and weekend rentals; prepare operational plan for event use of facilities including set-up and take down of chairs, tables, and equipment; ensure that premises are vacated, alarms activated, and all doors secured/locked.
• As needed, remain at facilities during activities/events to monitor activities, address the needs of the renters/patrons, ensure room capacity adherence/exercise crowd control, and ensure compliance with the rental contract, policies and procedures, and District rules.
• Assess District parks and facilities for problems with security (i.e. non-functioning light bulbs, vandalism, ) and hazardous conditions and report issues to the appropriate staff. Work collaboratively with facility maintenance staff to maintain standards.
• Attend networking events and/or bridal shows as requested.
• Serve on-call for rentals in rotation with other event staff as needed.
• Drive a District vehicle or personal vehicle to conduct CARD business.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

• At least one year of any combination of education, experience, or training that provides the required knowledge and ability to perform the essential functions of the position.
• Ability to utilize Microsoft Office, Excel, Outlook, Word, and registration software at a standard that meets CARD and customer needs.
• Ability to provide quality customer service, develop favorable public relations, and maintain an appearance that projects a professional, positive image.
• Knowledge of standard formats for correspondence, reports, and records; and ability to perform effective record keeping and report writing.
• Ability to establish and maintain cooperative relationships with those contacted during the course of work.
• Must be detail oriented with the ability to multi-task; work with numerous interruptions; and adjust to changing priorities.
• Ability to understand and successfully carry out oral and written instructions.
• Ability to read and write at a level necessary for acceptable job performance.
• Ability to communicate clearly and concisely, orally, and in writing.
• Ability to identify with and understand District goals, objectives, and priorities.
• Ability to keep current with new procedures and trends for providing optimum customer service, as well as meeting efficiency standards.
• Ability to establish priorities, work independently, and proceed with objectives with minimal supervision.
• Ability to be pro-active rather than reactive when responding to problems or concerns.
• Must work well with others and be able to facilitate a team environment.
• Be familiar with and adhere to all safety rules, regulations, and District policies.
• Ability to work flexibility to meet with renters and prospective renters on weekends and in the evenings.
• Ability to be in compliance with and meet background check Possession of a California Driver’s License and ability to be insured on the District’s automobile liability policy.

PHYSICAL AND MENTAL REQUIREMENTS

• Frequent sitting for long periods of time; occasional bending or squatting.
• Frequent lifting, pushing, or pulling up to 25 pounds; occasionally up to 50 pounds.
• Constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.
• Frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.
• Frequent hearing and talking, in person and on the phone.
• Frequent decision making and concentration; frequent public and/or co-worker contact, occasional working alone.
• Occasional exposure to loud noises and large groups of people.

WORKING CONDITIONS

Work is generally performed in a typical temperature-controlled office environment subject to typical office noise. Occasionally, work may be performed outdoors with significant sun exposure. Duties may include some recreation- related field noise or street noise. Will be required to work some weekends and evenings.

CARD is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

If candidate is given a conditional job offer, they must pass a fingerprint background check (Live Scan) and fitness for duty physical. If Live Scan is passed, the employee will be required to provide original documents for physical review within 3 days from date of hire, satisfying the Form I-9 requirements. Copies cannot be accepted. Examples of original documents include a driver's license, ID card, unexpired US Passport, social security card, birth certificate.