Accounts Receivable Specialist (part-time)

The Accounts Receivable Specialist is responsible for preparing invoices, collecting payments, and ensuring accurate and timely entry of all A/R transactions. This position works 20 hours/week at our Santa Rosa campus with flexible schedule between 8am-7pm Mon-Fri.

CPI is committed to a diverse, inclusive and equitable work environment. Our staff represent our community and persons with lived experience in the areas in which we serve. Our goal is to employ a workforce that supports racial equity, values differences, and celebrates unique perspectives. Everyone is welcome at CPI.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• Nonprofit fund accounting experience.

• Proficiency in GAAP, audit compliance, and accrual based accounting.

• Knowledge of government contracting processes and regulations.

• Advanced Excel skills.

• Ability to handle competing priorities and manage time efficiently.

• Excellent written and verbal communication skills.

• Experience with data collection and generating reports.

• Maintain willingness to take on additional tasks and remain flexible and adaptable to change.

• Take initiative to identify problems, develop and improve systems as needed.

• Understanding and commitment to CPI mission, goals and philosophies.

• Positively represent CPI to clients, employees, and other community providers.

• Knowledge and experience in working with diverse populations, utilizing culturally competent, strength-based strategies.

• Experienced software user, specifically with Google suite, Zoom, Microsoft Office, etc.

• Bilingual (Spanish/English) preferred.

ESSENTIAL FUNCTIONS:

• Prepare and issue accurate invoices for services rendered, ensuring compliance with contractual terms and organizational policies.

• Prepare billing for government contracts on a monthly basis.

• Monitor current status of contracts and grants.

• Follow up on past due invoices.

• Work with vendors to resolve any discrepancies or issues.

• Prepare month-end close journal entries.

• Maintain accurate and up to date records of all transaction and account activities, ensuring proper documentation and compliance with internal controls.

• Provides information and reporting for a variety of requests from all levels of staff.

• Assist in preparation of monthly financial statements.

• Record private donations in a donor database and reconcile with accounting.

• Assist in compiling documentation for annual fiscal audit.

• Reconcile accounts receivable ledgers and resolve any discrepancies between record and actual amounts.

• Assist in preparation and filing of annual tax forms.

• Other duties as assigned.

PHYSICAL REQUIREMENTS:

• Ability to lift 25 lbs (supplies)

• Prolonged sitting and working on a computer and telephone.

NOTICE: This job description is provided as a general summary of common job duties performed by individuals assigned this job title. It is not all-inclusive, nor is it intended to create a contract, written or implied, between employees and Child Parent Institute, nor does it in any way alter the at-will employment relationship that exists between employees and Child Parent Institute. As a condition of employment, all agency employees are expected to perform job duties assigned by agency management even when such duties are not included in their job description. CPI is an equal opportunity employer.