Business Manager

Job Title: Business Manager 

Program/Department: Administration

Reports To: Head of School 

FLSA Status: Exempt

Summary: The Business Manager oversees the finance and operations functions and staff at a school for 230-300 toddler through adolescent students and 50-80 staff members. The Business Manager is responsible for accounting, human resources, reception, campus safety, facilities, and kitchen personnel and supervises activities in these areas. The ideal business manager is reliable, decisive, flexible, outcome-oriented, and performance-driven. While supervised by the Head of School (HOS) this position also works closely with the Board of Trustees and the Executive, Finance, and Campus Planning Committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Financial Management

• Lead the school’s annual financial planning, budgeting, and forecasting efforts, coordinating with the Head of School, reporting to the Board Finance Committee and the Board as a whole. 
• Generate accurate and timely periodic financial reports for the Board Finance Committee and Board of Trustees; attend monthly board finance committee and Board of Trustee meetings.
• Take primary responsibility for financial management, including supervising accounting staff and ensuring accurate and timely recording of financial transactions in the accounting system. 
• Work with the auditor designated by the Board of Directors to facilitate the annual audit process.
• Manage cash, investments, and credit accounts; monitor and report on compliance with financial conditions for tax-exempt bond agreements and any other financial instruments held by the school.
• Ensure timely nonprofit federal and state tax filings and manage property tax exemption applications.
• Provide accurate and timely reports to the Tuition Assistance Committee, participating as needed to support decision-making.
• Support development efforts with accurate financial information required for grant applications and review budgets developed for the same.
• Review and negotiate leases and service contracts.
• Responsible for all areas of student tuition billing, including establishing, maintaining, and consistently communicating all billing policies to families; direct entry of tuition and fees into Reddiker SIS; ensuring timely response to parent inquiries; and overseeing accounts receivable.

Human Resources Management

• Oversee semimonthly payroll
• Supervise HR manager in executing the following:
  1. Management of employee policies and handbook
  2. Management of the full benefit package with brokers and ensure 401(k) plan, flexible spending account, and Affordable Care Act compliance
  3. Establishment and maintenance of an equitable salary structure and management of annual pay increases
• Conduct regular performance reviews of all direct reports, as planned by the Head of School.

Facilities and General Administration

• Lead school emergency team and emergency planning efforts.
• Manage risk, acting as liaison to insurance agent and school attorney.
• Oversee accounting, human resources, reception, campus safety, facilities, and kitchen teams, and other direct reports, and ensure effective execution of their responsibilities.
• Maintain punctual, regular, and predictable attendance. 
• Work collaboratively in a team environment with a spirit of cooperation.
• Perform other duties as assigned.

QUALIFICATIONS:  

Skills and Experience: 

• Bachelor’s degree or higher in related field 
• Five or more years of accounting or financial management experience and/or training 
• Two or more years of supervisory experience 
• One or more years of business operations experience in an independent school setting (preferred)
• One or more years experience managing operations covering multiple areas of responsibility (preferred)
• Equivalent combination of education and experience

Traits and Qualities

The ideal candidate will demonstrate the following qualities:

• Leadership
• Integrity and accountability
• Collaboration and teamwork
• Strong management and delegation skills
• Strong interpersonal communication skills
• Enthusiasm
• Positive attitude
• Productivity
• Organization
• Growth mindset

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JOB SUPERVISION: 

• The Head of School supervises this position. The HOS will meet regularly throughout the year, offer observations, guidance, and help set professional goals. 
• The HOS sets the schedule for yearly evaluations related to employment and makes all final decisions regarding employment. 

CERTIFICATES, LICENSES, REGISTRATIONS 

• Background Check/Enrollment in the Central Background Registry
• CPR/First Aid (may obtained after hire)
• Recognizing & Reporting Child Abuse & Neglect (may obtained after hire)

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting: Extended periods of sitting at a desk or workstation are common.
• Lifting and Carrying: Occasional lifting or carrying of office supplies, documents, or equipment.
• Light Physical Activity: Ability to move short distances
• Workspace Organization: Some bending, reaching, or stretching to organize files, access equipment, or maintain workspace.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office is situated in an open office environment with an unpredictable variety of conversations, movement, and potential distractions.
• Noise level ranges from quiet to loud during normal activities.
• May be required to participate in evening and/or weekend events.

Salary : $95,000 - $130,000