What are the responsibilities and job description for the Executive Assistant position at Children & Families of Iowa?
Description
Works under the general supervision of the Chief Executive Officer accomplishing and managing a variety of administrative functions relating to agency senior leadership; board activity; and administrative support for the CEO, and other duties that demand a high degree of attention to detail, deadlines and confidentiality.
Why you'll love working here:
- 80 hours of vacation time after 90 days of employment
- Up to 480 hours of accrued paid sick hours
- 8 paid holidays
- Full benefits package, including medical, dental, vision
- Company provided life insurance, with optional voluntary life insurance
- STD and LTD
- 401k with Company Match
- EAP
- Employee Referral Program
The impactful work you'll be doing:
- Provide administrative support to the CEO, including managing their schedule, travel, phone screenings, memos, reports, community projects, and meeting room arrangements.
- Support the Board of Directors and committees with correspondence, scheduling, documentation, meeting logistics, and annual board manual updates. Collaborate with the part-time virtual CEO assistant and CEO to complete action items from meetings.
- Assist Senior Leadership on special projects approved by the CEO, including adoption record requests, correspondence, search assistance, and data gathering with the Quality Assurance Director.
- Manage conference registrations and travel arrangements for the Board and staff in an efficient, cost-effective manner.
- Ensure confidentiality of copy/fax machine documents, forward to recipients, maintain machine supplies, and coordinate with the Business Office for orders and repairs.
Be a part of something extraordinary!
Children & Families of Iowa does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. We encourage individuals from all backgrounds to apply.
Requirements
- Must maintain all training requirements and other standards as required by applicable licensing, accreditations, contract, and agency guidelines.
- Attention to detail and conscientious of errors and receptive to feed back
- Remain professional, diplomatic, confidential and role model integrity for the agency at all times.
- Ability to be supportive and maintain a positive attitude with all senior management team and other staff.
- Ability to deal with interruptions and minimize them as much as possible.
Associate degree (A. A.) or equivalent from a two-year college or technical school; and/or demonstrated experience in clerical work at a high level of responsibility that demands a high degree of attention to detail, confidentiality and meeting deadlines. Minimum of one-year experience or training in the process and etiquette of completing formal meeting minutes. Knowledge and experience in working with Microsoft software required.
