Assistant Office Manager

Children's Home Healthcare is now hiring amazing people, hungry for passionate work in a rewarding career! Children's Home Healthcare is currently hiring for an Assistant Office Manager in Amarillo, TX! Children’s Home Healthcare is the premier leader in Pediatric Home Health Care in Texas. Check us out online at www.childrenshha.com

JOB SUMMARY:

The Office Manager Assistant is responsible for assisting the Office Manager in managing the non-clinical functions
of the office, as well as managing the non-clinical functions in the absence of the Office Manager. Directing 2 or
more full-time administrative assistants for the office and oversee a wide range of complex, confidential, and
administrative responsibilities for the Office Manager and Administrator/Branch Administrator, including the
planning, coordination, and directing of activities associated with the overall operation of the office in
general. The Office Manager Assistant provides leadership and on-site supervision for assigned administrative
assistant positions. He/she exercises discretion and independent judgment in matters of significance, and ensures
the general operations are functioning to maximum ability. He/she performs work directly related to assisting with
the business operations.

Position is in office Monday-Friday 9am-5pm at 1612 S. Van Buren Amarillo, TX 79102.

QUALIFICATIONS:

1. Bachelor’s Degree or equivalent working experience with supervision of administrative support staff
preferred.
2. Three (3) years of management experience required.
3. Home Health experience highly preferred.
4. Experienced with Microsoft Office Suite including Microsoft Word, Outlook, Excel, etc.
5. Ability to work independently.
Strong written and verbal communication. Ability to read, write and speak English proficiently
6. Demonstrates strong financial management skills
7. Ability to work with people to establish goals and objectives.
8. Ability to prioritize, delegate and meet deadlines.
9. Ability to exercise good judgment and discretion in problem solving.
10. A valid driver’s license and a good driving record (as determined by the employer) is required for this
position

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.

1. Assists in managing and leading 2 or more full-time clerical support staff on a daily bases. Including
planning, organizing, and reviewing work, setting performance expectations. Participating in hiring/firing
process by interviewing, hiring, participate in management meetings regarding corrective action plans for
employees, and termination. Exercise independent judgment on matters of significant ( i.e., personnel
issues, patient complaints, scheduling issues, payroll problems, on boarding and prioritizing office
functions)
2. Create, implement and oversee on boarding and ongoing training opportunities for all Administrative
Assistants, including planning and presenting weekly meetings to clarify expectations and direct
responsibilities.
3. Assists the Administrator, Branch Administrator, Office Manager, Supervising Nurse/Alternate
Supervising Nurse.
4. Assist in formulating, interpreting or implementing and maintaining all office/branch manuals, policies,
contracts and other essential documents.
5. Delegating the ordering of supplies to billing assistant.
6. Develop operating procedures and processes to ensure effective and efficient office operations (HR,
Scheduling, Payroll, and Finance).
7. Oversees employee time keeping systems and transmits information for payroll purposes.
8. Audit patient medical records for accuracy of information related to the billing process.
9. Maintain confidentiality for all work-related information.
10. Regular daily worksite attendance is an essential function of this job to execute the work efficiently
and effectively.

PHYSICAL REQUIREMENTS
1. Requires the mobility to work in an office environment.
2. Requires the ability to sit at desk for long periods of time and intermittently walk, stand, stoop, kneel,
crouch, climb stairs, and reach while performing office functions; use hands to finger, handle or feel
objects, tools or controls; lift and/or move light weights.
3. Must be able to maintain effective audio-visual discrimination and perception needed for making
observations, communicating with others, reading and writing, and operating office equipment.
4. Must be able to use a telephone to communicate verbally and a keyboard to communicate through
written means, to review information and enter/retrieve data, to see and read characters on a computer
screen.
5. Requires lifting up to 50 pounds.
6. Requires ability to drive for long periods of time.

OTHER FUNCTIONS
Please note this job description is not designed to cover or contain a comprehensive listing of activities, functions or responsibilities that are required of the employee for this job. Functions, responsibilities and activities may change at any time with or without notice.

Salary : $20 - $35