What are the responsibilities and job description for the Co-Executive Director, Programs position at Children's Theatre Company?
The Co Executive Director of Programs will primarily be responsible for developing, managing, and evaluating programs. Other responsibilities include fund development and overall nonprofit leadership, strategic direction, and management, including managing staff, overseeing financial management, and implementing policies.
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PROGRAMMING
Program Implementation and Management
Work closely with Co Executive Director, program staff, advisory, and communities on design and development of programs and projects, including :
SEA Roots : Heritage, Language, and Cultural Workshops
SEA Change Lab : Emerging Creative Youth Leadership
Storytelling : Planting SEADS
Cultural Organizing : Brave Harbors
Develop, lead, and manage all aspects of programs operations (pilot and existing) including coordination, facilitation, budgets, staffing, and reporting
Create overall framework for program administration and delivery
Recruit, train, and coordinate all program related contractors including teaching artists, language teachers, and volunteers
Maintain Programs Handbook and provide updates to staff on any policy / procedure revision / changes
Identify and cultivate key partnerships to develop and execute programming
Program Monitoring and Evaluation
Set program objectives and goals to measure success
Develop and implement evaluation tools to track, monitor, and measure program effectiveness and efficiency to ensure alignment with strategic priorities and outcomes
Prepare thorough reporting for grants / funders, impact reports, and stakeholders
Conduct annual feedback survey with relevant key stakeholders to establish program needs, relevancy, and opportunities
Analyze data and feedback for continuous improvement and areas for growth
Program Outreach and Marketing
Work with Marketing & Communications Coordinator to create programmatic and resource awareness for SEAD both locally in the Twin Cities and nationally with our SEA diaspora community pillars
Build bridges between program participants and mentor opportunities with community members
Conduct community outreach to increase community connection and participation in programs
FUND DEVELOPMENT
Grants Monitoring and Management
Key contact for foundation grants and government contracts
Oversee and maintain the grants tracking calendar and spreadsheets
Work alongside grantwriter to draft and finalize grant applications, including narrative, statistics, and budgets. Send to Co Executive Director for review and feedback prior to submission
Fulfill all status reports and final reporting requirements as needed to funders
Shared Roles & Responsibilities
Co Executive Directors have shared responsibilities for the overall leadership, strategic planning, administration, partnerships, fiscal management, fund development, and organizational growth.
LEADERSHIP
Organizational and Strategic Development & Planning
Lead, strategize, and implement vision, mission, values, and strategic plan alongside executive board
Partner with the executive board on leadership and organizational initiatives, growth, and changes
Conduct annual organizational review and feedback to continuously improve and grow our community development work
Administration & Management
Develop and implement policies and procedures that align with the organization’s goals and objectives
Maintain overall operations, human resources, and financial health of SEAD
Manage overall administration and oversee staff capacity for organizational and operations effectiveness
Ensure legal compliance and best practices on all administrative process and procedures
Oversee office operations with Lead Administrator
File and manage annual nonprofit paperwork and workers compensation audits
Ensure the organization is compliant with all regulatory requirements and laws
Staff Development and Management
Support staff growth and well-being including professional development plans
Oversee staff workplans to align with mission and strategic plans
Conduct staff performance evaluations
Create and implement processes and systems for monitoring, evaluating, and measuring staff outcomes and impact
Coach and supervise staff on day to day work including meeting project tasks and deadlines
Board Development and Support
Support Board Co-Chairs on onboarding and offboarding of board members
Connect board to training opportunities to further develop their skillsets to be effective
Work closely with the executive board to develop and implement the organization's strategic plan and ensure the organization is meeting its goals and objectives
Work with Board Co-Chairs on board agenda creation and meetings facilitation
Provide regular reports to the executive board on the organization's progress towards goals
FISCAL MANAGEMENT
Work with Board Finance Chair in drafting, monitoring, and managing fiscal budget
Review and approve financial information, processes, reports, taxes, audits, etc.
Conduct ongoing review of fundraising efforts and plan to align with fiscal budget goals
Oversee the financial management of the organization, including preparing budgets, monitoring expenses, and ensuring compliance with finance regulations and funding requirements
CAPACITY BUILDING & FUND DEVELOPMENT
Plan, implement, and manage fund development strategies including fundraising campaigns
Work with the executive board to seek funding opportunities with prospecting, cultivation, and drafting proposals (grants, individual and business donors, corporate sponsors, etc.)
Conduct research on funding sources, including foundational grants, business / corporate sponsorships, and employee giving programs
Meet with potential donors and funders to share the work of SEAD to increase funding opportunities
Cultivate and maintain relationships with grant officers, program managers, individual donors and potential sponsors
STRATEGIC PARTNERSHIPS
Build and strengthen relationships to position SEAD to strategically partner and collaborate with Southeast Asian diaspora community leaders and organizations that align with our mission and vision
Cultivate relationships and opportunities for cross-collaboration and solidarity work with other non-SEA community-based organizations and partners
Collaborate with Marketing & Communications Coordinator to generate a collection of SEA community resources, opportunities, and networks for SEAD resource map
Represent the organization at community events and public forums
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