Contracts Specialist

Description

General Purpose of Job

This position is responsible for assuring the delivery of quality-contracted services for adults and children through the provision of comprehensive quality assurance, technical assistance, client management and contract management activities. 

Essential Duties and Responsibilities

• Contract Procurement
  • Develop Procurement Documentation/Advertise
  • Develop committee of Professionals to score responses
  • Develop new Community providers
  • Facilitate and Document Procurement Process

• Negotiate and write final contract documents
  • Analyze providers budgets/proposals
  • Facilitate negotiation between the Lead Agency and the provider
  • Develop final contract documents

• Manage and Monitor contracts
  • Process invoices
  • Analyze expenditures
  • Develop monitoring schedule
  • Monitor contracted programs for quality and contract compliance
  • Analyze Data to include performance measures compliance
  • Work with provider to develop corrective action plans
  • Schedule and facilitate provider team meetings 
  • Maintain contract documentation
  • Develop reports as necessary
  • Work with various computer programs
  • Conduct onsite visits in the community with existing and potential providers
  • Other duties may be assigned as special projects may be requested

• Grant Application and Management
  • Complete and Submit Grant Applications
  • Work with Grantor to ensure grant requirements are met
  • Complete reports as necessary

Working Hours

CNHC’s work week is Monday through Friday, 40 hours per week.  Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm. This position is an in-office based position. 

Travel

Travel in and outside of Circuit 13 (Hillsborough County) is required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis.  If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree from an accredited college or university in Social Science, Accounting, or related field, and minimum one (1) year of related experience
• Knowledge of fiscal operations, ability to analyze and evaluate statistical data, and experience in Excel
• Experience working with contractual agreements and policy and procedures is preferred
• Knowledge of Child Welfare policy and law is preferred

Skills and Abilities

• Strong organizational and problem-solving abilities
• Ability to establish and maintain positive working relationships with others
• Excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment
• Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier, and mail machine
• Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, and Outlook
• Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling
• Must possess excellent organizational skills and abide by the highest standards of confidentiality
• Must be self-motivated and the ability to manage various work assignments simultaneously

Pre-employment Requirements

• Valid driver’s license required, with proof of insurance
• Clean driver’s license check is a requirement
• No special certification or registration is required for this position
• Criminal background screening (FBI/FDLE and Local Law Enforcement)
• Drug Screening is a requirement
• Children’s Network participates in E-Verify

Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear.  This job requires visual acuity sufficient to read and to operate standard modern office machines.  The employee must occasionally lift and/or move up to 25 pounds.

This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones).

ADA:       Children’s Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO:        Children’s Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs.

Children’s Network of Hillsborough, LLC is a Drug-Free Workplace.

If you are currently an employee of Children’s Network of Hillsborough, LLC, or one of our Case Management Organizations, it is necessary that you notify your current Supervisor, prior to applying.