Payroll Manager

Salary Range: $120,000 - $150,000, commensurate with experience

Position Summary:

The Payroll Manager (PM) is responsible for managing and processing bi-weekly multi-jurisdictional payrolls across multiple Chimes divisions, day program locations, and group residences. This includes ensuring compliance with local, state, and federal regulations, maintaining accurate payroll records, and supporting the needs of site managers. Oversees payroll operations including garnishments, audits, and other like activities. The ideal candidate is a detail-oriented payroll professional with experience managing complex, multi-location payrolls effectively.

Key Responsibilities:

Payroll Processing:

• • Supervise payroll operations across multiple job sites, ensuring accurate and timely processing.
  • Monitor payroll records for accuracy, identifying and resolving discrepancies. Includes verification of time cards, resolution of errors, posting to automated payroll systems and maintaining payroll processing deadlines.

Compliance and Auditing:

• • Ensure payroll processing is compliant with all local, state, and federal regulations.
  • Conduct regular audits of payroll data to verify accuracy and adherence to policies.
  • Monitors and reviews payroll garnishments for accuracy.
  • Maintain confidentiality and security of payroll records.

Coordination with Job Sites:

• • Serve as the primary contact for site managers on payroll issues, providing support for timesheet approvals and payroll adjustments.
  • Manage payroll adjustments related to overtime, shift differentials, and other site-specific pay practices.
  • Train and support supervisors on payroll systems and procedures.

System and Data Management:

• • Maintain payroll software, ensuring it is updated and configured for each site’s specific requirements.
  • Generate and distribute payroll reports for site managers, Finance, and HR as needed.
  • Work with IT and HRIS Administrator to resolve technical issues and improve system efficiency.

Employee Relations and Support:

• • Address employee inquiries regarding payroll discrepancies, tax withholdings, and deductions.
  • Facilitate the onboarding and setup of new hires in the payroll system across all locations. Attends in-service trainings, etc. to facilitate professional development.

Financial Reporting and Budgeting:

• • Prepare payroll-related reports and forecasts to assist Finance with budgeting and cash flow analyses.
  • Monitor payroll expenses and recommend cost-savings initiatives while maintaining service quality.

Other duties as may be assigned.

Qualifications:

• • Bachelors degree in Accounting, Finance, Business Administration, or related field.
  • 10 years of payroll experience, with at least four years in a management role.
  • Experience managing payrolls across multi-state, multiple locations or job sites.
  • Familiarity with union payroll and collective bargaining agreements.
  • Strong knowledge of payroll and tax laws, regulations, and compliance standards.
  • Proficiency in payroll software, specifically UKG UltiPro Workforce Management, smart sheets, and MS Office (especially Excel).
  • Excellent organizational skills with attention to detail.
  • Strong problem-solving skills and interpersonal skills
  • Certified Payroll Professional (CPP) or other relevant certification.

Working Conditions:

• • Hybrid office schedule (two days remote) coordinated with Payroll Specialists for coverage.
  • Occasional travel to job sites as required.
  • May require extended hours during peak payroll cycles, year-end close, etc.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance 
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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Salary : $120,000 - $150,000