Construction Document Coordinator (ON-SITE - Arlington VA)

Who is Chinook?

Chinook Systems, Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. We specialize in the engineering, construction, commissioning, and operations of intelligent, cyber secure, code compliant, and energy efficient building systems. Our solutions save millions of dollars in utility costs, reduce harmful emissions to the environment, and mitigate cyber‐attacks on facilities. Chinook provides motivated employees with the opportunity to advance in a fast‐growing, innovative, entrepreneurial, and collaborative work environment.

The Work:

As a Construction Document Coordinator, you will report to the Project Manager and plan and coordinate the activities of projects to ensure that goals and objectives are accomplished within the prescribed time frame and according to project budget requirements. You will act as a key team member in project delivery. Duties include project planning, project setup and administration, and scheduling. In this role you will act as the custodian for records and data management and support technical editing and writing for project deliverables. You will work collaboratively with clients, internal leadership, project managers, and technical staff to schedule work and meet project delivery expectations. This position offers an exciting opportunity to participate in the development of processes and procedures to support the rapid growth of the company with a career path to a Project Management or Business Operations Management position within Chinook.

This position is located ON-SITE with our customer in Arlington, VA.

Key Responsibilities:

• Facilitate and ensure positive communication between the project teams, project management, and clients.
• Collaborate with senior managers and decision-makers to identify and solve a variety of problems and meet client objectives.
• Assist the management team with the development, creation, and distribution of project reports and presentation materials.
• Assist the project management team to ensure projects are on-time and accurate per the delivery schedule.
• Plan, schedule, monitor, and coordinate project personnel and tasks.
• Assist in developing project plans with input from program and project management.
• Keep a customer oriented mindset and provide excellent customer service at all times.
• Maintain project process documents: Transmittal Log, Issues Log, Punch list, Test Results.
• Record project meetings and distribute meeting summaries accordingly.
• Maintain project compliance documents- Quality Assurance, Manpower, Safety, and others.
• Disseminate information both in writing and verbally, explaining complex technical information clearly to engineers, contractors, and facility/owner staff across all communication platforms.
• Effectively prioritize your work and display sound judgment.
• Maintain standards of punctuality and reliability.
• Work independently and maintain workflows.
• Produce high‐quality work products and demonstrate a strong attention to detail.
• Collect and review closeout documents in support of successful transitions and acceptance of projects to real property.
• Perform other duties as assigned.

Minimum Qualifications:

• Requires a Bachelor's degree in Engineering, Construction Management, or a related field. A High School Diploma and at least 2 years of relevant experience may be considered in lieu of a degree.
• Must have excellent scheduling and project database management skills.
• Requires the ability to quickly learn new terminology, software tools, and processes.
• Must be proficient with the MS Office Suite, (Outlook, Excel, Word, MS Project).

Citizenship/Clearance Requirements:

• Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work that we do.

Preferred Qualifications:

• An Active Secret or higher Security Clearance.
• Certified Documentation Technician (CDT).
• PMP Certification.
• 2 years of experience handling construction documentation.
• Experience with Bluebeam.

Physical Considerations:

• Must be able to walk construction sites with uneven surfaces, carry up to 25 lbs., climb stairs and ladders, and work both indoors and outdoors in severe weather conditions, in confined spaces, and in dust generating environments.
• Must be able to maintain spatial awareness and comply with safety standards while working near mechanical and electrical building equipment and systems.
• Must be able to wear Personal Protective Equipment (PPE) where required.

Equal Employment Opportunity Statement:

Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation.

Chinook is committed to providing veteran employment opportunities to our service men and women.