secretary-grounds and maintenance

Job Title: Administrative Assistant

Summary: Performs administrative and secretarial duties, including preparing reports, drafting correspondence, scheduling appointments, organizing files, and providing information to callers.

Responsibilities:

• Adhere to standard operating procedures (SOPs) and policies.
• Coordinate meetings, prepare agendas, reserve facilities, and record minutes.
• Answer phones, take messages, and transfer calls.
• Greet visitors, handle inquiries, and direct them to the appropriate persons.
• Operate office equipment, use computers, and maintain paper and electronic filing systems.
• Stock, order, and organize office supplies.
• Open, read, route, and distribute mail, and prepare answers to routine letters.
• Complete forms according to company procedures.
• Review work for correct spelling and grammar, and recommend revisions.
• Maintain confidentiality and lead by example.
• Consistently attend work on time.

Qualifications:

• High School diploma or GED preferred, Associate's degree preferred.
• Related experience and/or training required.
• Ability to obtain and maintain a gaming license issued by the Choctaw Gaming Commission.
• Thorough understanding of Microsoft Office Suite Products.
• Previous use and knowledge of HRIS and Kronos software and systems preferred.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other associates.

Physical Demands: The ability to walk or stand for 50% of assigned shift, sit for extended periods, and lift at least forty (40) pounds.