Employee Onboarding and Compliance Coordinator

At Choice Schools Associates, we partner with school communities, empowering and equipping them to fulfill their unique mission.

Choice Schools Associates, located in Grand Rapids, MI, is seeking a service-minded communications coordinator looking to take the next step in their career. Do you want to work with a team that is passionate about living out its mission? If so, we want to hear from you!

The ideal candidate must be a champion to challenge the status quo in pursuit of educating students! As the third-largest and most comprehensive charter school management organization in Michigan, Choice Schools Associates' culture is driven by putting students first, expecting greatness and teamwork. Our vision is rooted in people - the people we employ and the families and students we serve. We believe that every student can learn at high levels no matter their background or abilities. Our student-centric philosophy drives us to our path to greatness, allowing everyone - students, staff, teachers, board members, and stakeholders to thrive individually and organizationally.

Key Responsibilities:

EMPLOYEE SUPPORT

• Onboards new employees using Monday.com tracking system and Workbright Onboarding website, while maintaining continual communication between the new hire and HR Generalist.
• Supports HR Generalists in the position posting process.
• Adds new employees to all necessary websites (GCN, CrisisGo, email creation, Workbright, SDS, Sex Offender check, Child Care Background Check system, etc., as needed) and completes the onboarding checklist.
• Provides HR Generalist with an update once the new hire has completed all onboarding paperwork and is cleared to begin work at the school.
• Assist employees with preparing, reviewing, processing, and/or maintaining various records.
• Responds to employee questions in a timely manner.
• Maintain confidentiality of all company employee personnel information and other confidential information.
• Use and update SDS and Workbright employee databases and other software.
• Administers established employee relations plans to ensure that employees are celebrated and appreciated.
• Is considered Tier 1 support for all HR-related questions and responds via HR ticketing system.
• Oversees workers' compensation claims to ensure timely and accurate processing, compliance with legal regulations, and fair outcomes for employees and the organization.
• Keeps up-to-date records for employee clinics for Workers' Compensation purposes
• Maintains detailed records and reports for audits, compliance purposes, and strategic planning as it relates to Worker's Compensation.

COMPLIANCE

• Maintains school compliance spreadsheets and binders for the assigned schools.
• Prepares the Registry of Educational Personnel (REP) for Generalist approval and submission.
• Tracks all professional certificates and licenses to receive updated copies.
• Processes and tracks substitute permits to ensure compliance.
• Supports educators in collaboration with generalists through established pathway programs, including alternative pathways and other Grow Your Own Programs.
• Provides support staff with resources for position specific requirements, if they are interested in advancing their careers within the organization.
• Maintains position-specific compliance tracking for assigned school departments (transportation, nutrition, childcare/GSRP, custodial, KIPP Teams, BTAM, and more).
• Runs ad-hoc reports in Workbright to track the completion of various forms, including offer letters and employee manual receipts.
• Keeps an ongoing and updated list of all required and mandatory paperwork for employee personnel files.
• Plans and implements the Department of Labor Drug and Alcohol Random Drug and Alcohol testing process, Motor Vehicle Records check, and Driver clearinghouse process annually.
• Maintains file of pictures of employment law & sexual harassment posters for each school site.
• Monitors monetary balance in fingerprinting accounts on a biweekly basis and requests funds from accounting as needed.
• Completes unemployment paperwork for the individuals previously employed at the assigned schools.
• Sends receives and logs unprofessional conduct request forms for newly hired employees prior to their start date. Follows up on missing unprofessional conduct forms every 30 days.
• Manages child care licensing requirements to ensure compliance.
• Completes annual required reports for the organization (EEO-1, OSHA 300, etc.)
• Attends professional development seminars to increase knowledge of Human Resources.
• Contributes the continuous improvement and documentation process for all HR activities.
• Consistently uphold and promote the organization's core values, serving as role models for ethical behavior and cultural alignment.
• Other duties as assigned.

REQUIREMENTS:

• Associates degree required; Bachelor's degree preferred
• Highly organized and detailed
• Competent in Google Suite and Microsoft Office, computer literate, and able to quickly learn new software systems
• Ability to effectively resolve complicated complaints, inquiries, and issues in a professional manner
• Effective communicator in both oral and written form.
• Strong interpersonal skills and adept at establishing and maintaining good rapport and working relationships at all organizational levels
• Demonstrated appropriate customer service attitudes and services in a variety of work settings
• Demonstrated ability to act independently upon information and make decisions that achieve optimal results.

Location: Primary office - 5251 Clyde Park Ave SW, Wyoming, MI 49509 - Hybrid schedule available

Schedule: Hourly, Full-time, year-round, 5% travel within the State of Michigan.

Compensation & Benefits

Compensation is competitive and commensurate with qualifications and experience. Choice Schools offers a full comprehensive benefits plan, including health care, a competitive 401(K) plan, professional development, and much more. View our benefits options here - https://choiceschools.com/careers/careers-choice-experience/

Choice Schools Associates LLC is an Education Service Provider for charter schools in Michigan and is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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