What are the responsibilities and job description for the Office Manager position at Choose Your Mindset LLC?
Job Description
Job Description
Office Manager – Real Estate Law Firm (Union Square, NYC)
Are you a highly organized, polished, and articulate professional who thrives in a dynamic office environment? Do you excel in managing operations, multitasking with efficiency, and ensuring seamless office functionality? If so, we invite you to apply for our full-time, in-person Office Manager position at our client's thriving real estate law firm in Union Square, NYC .
The firm is a collaborative and client-focused law practice specializing in real estate transactions, representing buyers, sellers, and developers. The firm fosters a positive, team-oriented culture , and are looking for an individual who is proactive, detail-oriented, and an exceptional communicator to oversee office operations and administrative support.
What You’ll Do :
- Serve as the first point of contact – managing front desk responsibilities, answering calls, and greeting clients professionally.
- Own the calendar – coordinate and schedule appointments for three attorneys with precision.
- Prepare and manage engagement letters , ensuring timely client payments.
- Track retainers and payments on a weekly basis.
- Scan, organize, and maintain all legal files both physically and digitally.
- Oversee scheduling of meetings and calls , ensuring seamless coordination.
- Handle client communications and interactions with professionalism and warmth.
- Prepare mailings, cover letters, and office correspondence .
- Manage office supplies, vendor contracts, and service providers .
- Provide administrative support to three attorneys and four paralegals.
- Assist with basic IT support when needed.
- Set up and maintain files in Clio and Lawmatics .
Who You Are :
Technology & Tools We Use :
Compensation & Benefits :
Salary : up to $70,000
Benefits Package Includes :
Work Schedule : Monday – Friday, 9 : 00 AM – 5 : 30 PM
Work Location : In-person (Union Square, NYC)
If you’re ready to bring your exceptional organizational skills and leadership abilities to a high-energy, client-focused legal team, we’d love to hear from you! Apply today and join a firm that values efficiency, professionalism, and teamwork.
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Salary : $70,000