What are the responsibilities and job description for the Administrative Assistant position at CHOR Youth & Family Services?

Job Description

Now Hiring : Administrative Assistant

Location : Doylestown, PA

Pay Range : $17.00 to $20.00 per hour

Job Type : Full-time

Schedule : Monday - Friday

Monday - Thursday : 10 : 30am - 7 : 00pm
Friday : 8am - 4 : 30pm

We are seeking an experienced, proactive, self-starter Administrative Assistant to support our team at our Easton Manor transitional living program and Ravenhill's Community program located in Doylestown. This role is vital to maintaining organization and efficiency while contributing to the smooth operation of the office. The ideal candidate will bring a proven track record of excellence in administrative support, strong organizational skills, and the ability to adapt to shifting priorities with professional. In this role, you will be part of a team helping children and adolescents in our community.

1. Administrative & Billing Support :

The administrative assistant duties revolve around managing and distributing information within the office : answering phones, taking memos, and maintaining files. This role is responsible of sending and receiving correspondence, as well as greeting clients and customers assisting in daily office needs and managing the agency’s general administrative activities.

Utilizes electronic health records (EHR) to input and retrieve client data accurately.

Assists with medical billing and collections, ensuring timely follow-up on outstanding accounts.

Monitors documentation to ensure all required records are complete and updated in a timely manner.

2. Intake Coordination :

Assists in the intake process for new clients, ensuring all required documentation is collected and completed accurately.

Verifies insurance coverage.

Schedules initial and follow-up appointments while considering provider availability and client needs.

Assists in maintaining accurate and up-to-date client records in compliance with HIPAA and confidentiality requirements.

Assists in providing clients and families with clear information regarding program policies, expectations, and available support services.

Ensures compliance with state and federal regulations, funding agency requirements, and ethical standards of care.

VEHICLE REQUIREMENTS :

Current driver’s license, driver registration and a functional vehicle.

EQUIPMENT OPERATIONS :

Telephone : Cellular - Multi-line, Calculator, Copier, Fax, Credit Card Machine, Postage Meter, Computer and Printer.

COMPUTER SOFTWARE APPLICATIONS :

Has working knowledge and experience with each program (Microsoft Word, Excel, and Outlook).

PHYSICAL DEMANDS - Individual must be able to meet physical requirements of the job :

Sitting at a meeting table or desk, reaching, lifting, bending, standing, stooping, twisting, climbing steps, driving a vehicle, operating business equipment, sitting for long periods of time and manual dexterity required for use of calculator and computer keyboard.

MINIMUM QUALIFICATION REQUIREMENTS :

High School Diploma or G.E.D.

Working knowledge of office equipment and proficiency in MS Office

Excellent written and verbal communication skills

PREFERRED EDUCATION

Associates Degree

PREFERRED EXPERIENCE QUALIFICATION REQUIREMENTS :

Two (2) to five (5) years experience in administrative support position

NETWORK FUNCTIONS :

Maintains and abides by OSHA requirements and guidelines

Observes all Fire and Safety Policies and Procedures

Observes all Personnel Policies and Procedures

Observes all Residential Policies and Procedures

Observes all DHS BHSL, ODP, and OMHSAS Regulations

Observes all HIPAA Policies and Procedures and maintains confidentiality

Attends all required and scheduled trainings and meetings

Who We Are : The Children's Home of Reading Youth & Family Services (CHOR YFS) an affiliate of Apis Services Inc., is expanding its programs to offer treatment-oriented care rather than custodial care. Today our programs allow us to meet the critical behavioral and mental health needs of over 650 children and families every year! Visit BuildingKidsLives.org to learn more about our programs and who we serve.

The employment opportunities we have to offer dedicated and caring career seekers are endless. Join us in helping to make a difference in the lives of others by providing good people to support the missions they serve. It's time to make a difference! What's your purpose in life?

All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy / childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

Salary : $17 - $20

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