Parish Administrator

Duties and Responsibilities:

I. To receive and welcome parishioners and guests, the Parish Administrator:

· Answers the Parish Office telephone during posted daily office hours.

· Promptly relays all messages to the Rector or other relevant members of staff.

· Manages the Parish Calendar, booking spaces in accordance with the Policy for the Use of

Parish Facilities and communicating relevant details to the Sexton and Rector.

· Collects and distributes daily mail.

II. To facilitate clear and accurate communication within the Parish and with the larger

community, the Parish Administrator:

· Drafts, proof reads, and prints all bulletins, submitting them to the Director of Music and

Rector for editing and approval, oversees their folding, stapling, and transfer to the Sacristy

· Compiles and distributes weekly announcements, both printed and electronic.

· Maintains POP and ROTA schedule w/notifications and Altar Flowers, Birthday, and

Anniversary lists.

· Sends out Gift acknowledgements and prints labels for mailings

· Submits office budget to Finance Chair

· Records Online donations and Flower memorials for Easter and Christmas.

· Maintains and updates the Google Calendar.

· Produces the Annual Meeting report and weekly Christ Church Chronicle, with material

supplied by the Rector and volunteer contributors.

· Ensures Parish House bulletin boards are attractive, informative, and up-to-date (optional).

· Develops and distributes timely and engaging posters for special services, Parish events,

meetings, Bible studies, service opportunities, fundraisers, etc.

· Other duties as assigned at the discretion of the Rector

III. To manage the operational affairs of the Parish Office, the Parish Administrator:

· Manages the Parish Office budget, purchasing all necessary office supplies and periodically

reviewing and making recommendations with regard to renewing or changing all related contracts (e.g. computer maintenance, printer lease).

· Coordinates with the Treasurer to ensure timely payment of all bills and invoices.

· Receives and transmits to the Treasurer for deposit all payments related to facility use,

weddings, funerals, and Christmas and Easter Flower Memorials.

Education: High School Degree required. Professional Certification in Office Administration and/or Bachelor’s Degree desirable, but not required. Facility with basic word processing software, (MS Word) email, and social media required. Experience with publication software and large-scale printing desirable, but not required.

Experience: Please provide two references from employers or coworkers familiar with your organizational and administrative skills.

Working Conditions: Normal work environment with active physical and visual demands. Confidentiality with regard to Parish Records and pastoral conversations required.

Paid Time Off: Sick leave benefits accrue at a rate of four hours per month. 10 vacation days per year scheduled with the approval of the Rector.

Job Type: Part-time

Pay: $16.00 - $25.00 per hour

Expected hours: 16 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• No nights
• No weekends

Ability to Commute:

• Cooperstown, NY 13326 (Required)

Ability to Relocate:

• Cooperstown, NY 13326: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $25