Office Manager - TFC Global

Office Manager - TFC Global

 

POSITION SUMMARY: TFC Global, a nonprofit corporation, is seeking an experienced office manager with a strong bookkeeping background. The successful candidate will be responsible for managing the day-to-day operations of the office, including scheduling, organizing, and supervising staff and providing administrative support for office staff. The person will also be responsible for building maintenance and the timely execution of all tasks as assigned by the office staff, namely the president and the vice president. This person must have excellent detailed and organizational skills. This position is part-time at 30 hours per week, and a combination of remote and in-person work is necessary. Support of TFC Global’s mission and vision as well as agreement with the Statement of Faith is required. Passion for this mission should be an energizing factor in pursuing this position.

 WHO WILL BE SUCCESSFUL: The person who will be successful in this position and as part of the TFC Global team is self-driven, organized, detail-oriented, and able to handle multiple tasks simultaneously. One must be open-minded, flexible, and team-oriented. A minimum of two years of bookkeeping as well as 4 years of administrative work experience is required.

 BOOKKEEPING JOB RESPONSIBILITIES:

• Maintain customer and vendor files
• Maintain and organize financial records and personnel information to ensure security and confidentiality
• Process Accounts Receivables transactions in our accounting system (Quickbooks Online)
• Ensure proper approvals for disbursements
• Process Accounts Payable transactions in the accounting system and to the vendors
• Process bi-monthly payroll in the payroll provider’s portal (Isolved) and in the own system
• Maintain and organize employee and volunteer personnel files including background checks and annual paperwork/reporting
• Process financial reporting each month after numbers are released from the accounting firm (Quantify)
• Assist and process annual reporting for staff, the board of directors, and CPA vendor
• Assist in the annual budget creation process; communicate information to staff
• Prepare monthly reports for executive staff in written and oral form   

OFFICE MANAGER RESPONSIBILITIES:

• Oversee operation of office functions including building maintenance, vehicle maintenance, security system, technology needs, utilities, and office/field phones/internet management
• Proficient use of Microsoft Office Suite for calendars, spreadsheets, and general documents using programs such as Excel, Sharepoint, Publisher, Teams, etc.
• Proficient use of Adobe Pro for editing .pdf documents, requesting electronic signatures, sending and receiving reports
• Effective communication skills in English and Spanish (Spanish appreciated but not required.)
• Strong organizational skills as it pertains to task assignment and completion, filing system, timeline of deadlines, execution of assigned projects
• Ability to learn quickly and well as well as evaluate current procedures for a higher degree of efficiency and proficiency
• Consistent professional appearance and work environment
• Continued consistent use of current procedures
• Teachable spirit for new tasks and a willingness to learn through open conversation, self-reflection, and additional training as assigned
• Professional voice and demeanor for answering phones and hosting vendors or office visitors

 JOB COMPENSATION:

• Weekly schedule of 30 hours, Monday to Thursday, in person
• Hourly rate of $18/hour paid twice a month on the 1st and 15th
• Aflac benefits are available through a payroll deduction for dental, vision, life, short and long-term disability, cancer, and accident
• 403B retirement benefits are available for a payroll deduction2.