Sale Coordinator, Old Master Drawings and Private Sale Coordinator, Old Masters Group

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business. 
 

Why This Role Matters

The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to New York Old Master Drawings Sales throughout the year, as well as acting as the Private Sales Coordinator for the Americas. The duties are varied, and will follow the cycle of the private sales and auction calendars, as well as certain duties to support overall department activity.

How You'll Make an Impact

• Work closely with International Business Director, Head of Private Sales in the UK to manage all Old Masters Group private sales within the Americas. This includes, but is not limited to, creating contracts by liaising with Legal and Private Sales Service Center, arranging shipments, reaching out to 3rd parties for restoration, framing and cleaning needs

• Liaise with clients as needed for all consignment related information, details, and issues

• Coordinate seller agreement and stock order creation for both private sale and auction property, and dispatch including gathering all compliance documents from clients

• Coordinate and track status of private sale and consignment paperwork to ensure compliance requirements are met and required records are maintained

• Coordinate shipping requests, including client approvals, export licenses, and scheduling

• Proactively track receipt of property, manage property movement, and follow-up on open issues and missing items

• Coordinate expertise, framing and restoration needs for both private sale and auction property, including quote requests, client communications, status of service requested and related client charges

• Attend weekly meetings with New York Old Master Drawings team to run through ongoing business, pipeline and proactively allocate resources in anticipation of deadlines

• Manage and track client charges

• Support Specialists with catalogue production process photography, lotting up and copyright status; monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and International Specialists

• Track and ensure execution of marketing promises

• Act as liaison to Operations for private sale and auction views, set up and prepare relevant assets as required

• Accountable for reserve amendments and ensure relevant pre-sale documentation is sent to client

• Accountable for sale activities including client views, condition report dispatch, bids

• Work with Client Strategy to support and oversee sale interest tracking

• Participate in telephone bidding as needed

• Convey approved post-sale item action to Post-Sale Service team for execution

• Other duties as needed

What you’ll bring to the team

• Exceptional client service skills including strong verbal and written communication skills

• Strong project management skills including ability to multi-task, prioritize and manage multiple processes

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication

• Ability to work collaboratively across multiple groups and sites

• Ability to remain calm in stressful situations

• Ability to creatively problem-solve

• Ability to work independently and as part of a team

• Strong knowledge of Excel and Outlook and some knowledge of JDE

What’s great about working for us

•  Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)

• 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)

• Life Insurance - 3x base salary (100% paid by Christie’s)

• Disability Insurance (100% paid by Christie’s)

• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.

• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year

• Annual Discretionary Performance Bonus Plan

• Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month

• Back Up Child & Elder Care –  up to 10 days of back-up Child or Elder Care through Bright Horizons

• CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.

• Perks and Discounts through Zo and Plum Benefits

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: Friday, April 25th, 2025

*Posted salary range does not include discretionary bonus compensation and overtime pay.

Salary : $55,000 - $57,000