What are the responsibilities and job description for the Coordinator of Faculty Recruitment and Administrative Services position at Christopher Newport University?
Position Information
Working Title
Coordinator of Faculty Recruitment and Administrative Services
Position Number
FA377
FLSA
Exempt
Appointment Type
Full Time
Sensitive Position
No
Sensitive Position Statement
A sensitive position requires a fingerprint-based criminal history Check.
Campus Security Authority
No
Campus Security Authority Statement
This position is NOT designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities”. A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.
Designated Personnel
No
Designated Personnel Statement
A “designated position” means this position could potentially be required to work (depending on the event) during an emergency closing. This position is NOT a “designated position”.
Statement of Economic Interest
No
Statement of Economic Interest Statement
This position may does NOT require a Statement of Personal Economic Interest.
Restricted Position
No
Restricted Position Statement
A restricted position would be subject to availability of funding. This is NOT a restricted position.
Chief Objective of Position
The Coordinator of Faculty Recruitment and Administrative Services effectively administers and coordinates the University’s recruitment program for all instructional faculty positions. The Coordinator is primarily responsible for the oversight of the faculty search process; consulting with and advising search committees on search issues; and providing guidance and assistance in hiring international faculty.
Work Tasks
- Serves as the principle point of contact for all searches for instructional faculty positions.
- Enhances the CNU culture by recruiting qualified faculty who embrace CNU’s values and vision.
- Develops and manages the University’s faculty recruitment program. Maintains and updates as necessary the policies and processes related to faculty recruitment. Supports Search Chair/committees by providing current recruitment information, resources and techniques. Provides training and consults with faculty and staff on proper hiring policies, procedures, and compliance issues. Provides technical information and training on the effective use of the online recruitment system. Advises on screening and interviewing techniques and assists in developing behavioral and other interviewing questions as needed.
- Resolves search/recruitment issues based on best practices. Interprets complex policies in developing and administering recruitment and hiring processes. Routinely exercises independent judgment and decision-making. Maintains the confidentiality of all recruitment information as required by law, policy, and best practices
- Develops job criteria for advertisement based on the position description. Develops and publishes position advertisements to achieve optimal applicant pools. Communicates CNU Core Values to applicants through positive advertisements, web and recruitment content.
- Effectively and accurately utilizes computer databases and spreadsheets to manage recruitment data. Tracks the progress of each search and provides search committee updates to ensure timeliness of the process.
- Ensures recruitment files are completed to include all required information. Follows proper guidelines for retention of recruitment files.
- Consults with applicants as needed to answer questions concerning the search process and reasons for non-selection using excellent judgment and interpretation of complex recruitment, hiring and equal opportunity policies and procedures.
- Assists in the hiring of international researchers and scholars to teach and conduct research by accurately disseminating information on Federal rules and regulations related to compliance with immigration issues and completing Visa paperwork as needed. Collaborates as needed with the Immigration Attorney and the Associate Provost for Research.
- Collaborates with the Director of Human Resources Operations to consistently and fairly apply guiding principles for recruitment. Seeks assistance in difficult situations from the EO designee and the Director of Human Resources Operations.
- Working with the Office of Communications and Public Relations and Office of Human Resources, develops an effective outreach-marketing plan to increase awareness of the recruitment program, process and services.
- Working with the Chief Diversity, Equity and Inclusion Officer and the college deans to ensure that the faculty recruitment plan and search process supports the university’s strategic priority to create a stronger culture of inclusion.
- Coordinates with the college deans and department chairs the adjunct recruitment and application process as needed
- Develops and maintains needed data and reports for use by the Director of Finance and Administration for Academic Affairs.
- Develops and maintains very positive and professional customer service and/or relations with all constituencies to include faculty, staff, applicants, and guests. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully supports CNU Traditions and the “Students First” value at CNU and routinely goes the extra mile in providing service.
- This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
- Other duties as assigned.
Knowledge, Skills, Abilities (KSA's) related to position
- Working knowledge of the theories, principles, best practices and laws of recruitment, selection and hiring
- Knowledge of screening applications, principles of interviewing, candidate selection, references and hiring
- Excellent written and verbal communication skills
- Skilled in working with database software and in developing reports
- Ability to routinely interpret complex personnel regulations and policies to ensure fairness, consistency and equitable treatment of candidates
- Ability to manage simultaneous, high profile and diverse efforts and priorities with competing deadlines, and with limited supervision
- Ability to work independently and as a contributing member of a team
- Ability to understand theory and concepts, yet have the ability to work with details in an accurate and timely manner
- Ability to analyze data and reach logical conclusions and present conclusions effectively in verbal and written form
- Ability to develop and maintain exemplary relationships and deliver outstanding service.
- Ability to maintain confidentiality of sensitive information
Required Education
Master’s Degree, or a Bachelor’s Degree and experience that equates to an advanced degree
Additional Consideration - Education
SHRM-SCP or SPHR certification
Experience Required
- Experience with onboarding/payroll paperwork such as I-9, tax forms, etc
- Experience in an administrative role supporting professional positions
- Experience with data entry and reporting
Additional Consideration - Experience
- Experience with a Commonwealth of Virginia agency
- Prior experience in human resources or instructional faculty recruitment
- Experience facilitating presentations and/or training
- Previous experience working in a college or university setting
- Experience with online recruitment systems and/or eVerify
Salary Information
Starting at $48,700, Commensurate with Education and Experience
CNU Information
Christopher Newport University is anchored in excellence, and that is reflected in our ranking as the #1 regional public university in Virginia and #3 among regional public universities in the South. We are an inclusive and kind community, founded on our shared values of honor, scholarship, service and leadership. We offer an outstanding liberal arts education provided by dedicated, gifted teacher-scholars who are supported by a compassionate team of faculty and staff. Our 4,500 undergraduate and graduate students pursue more than 90 areas of study, as they live and learn on a largely residential campus. CNU’s on-campus performing and visual arts centers offer Broadway shows, world-class performances, engaging exhibitions, transformative lectures and classes, and more. Our athletics program is the winningest at any level in Virginia.
Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit cnu.edu.
Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit cnu.edu.
Posting Detail Information
Posting Number
AP387P
Number of Vacancies
1
Posting Date
01/30/2025
Review Begin Date
02/16/2025
Application Instructions
Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.
This position will be posted until filled, however for priority consideration, please apply by February 16th, 2025.
Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
This position will be posted until filled, however for priority consideration, please apply by February 16th, 2025.
Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
Quick Link for Internal Postings
https://jobs.cnu.edu/postings/18708
EEO/Diversity Statement(s)
Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement
Salary : $48,700
