What are the responsibilities and job description for the A/P Specialist position at Chrysalis Center Inc?
Job Summary:
The AP Specialist is responsible for performing a variety of ongoing accounting functions and is the Finance point-of-contact for all vendors, accounts and management of corporate accounts.
Primary Duties and Responsibilities include but are not limited to:
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Coordinate with the Accounting Manager on all aspects of Accounts Payable, including:
- Processing all accounts payable transactions including vendor invoices, employee expense reports, and check requests.
- Creating new vendor accounts, maintaining profiles and processing W9’s as needed
- Responsible for maintaining invoice templates and ensuring up-to-date information is recorded
- Validating invoice amounts, general ledger account and cost center coding in coordination with project managers and directors
- Interfacing with vendors on discrepancies and disputes
- Process a weekly check run, including batching, obtaining manual signatures, mailing, and filing
- Routine reconciliation of A/P balance between Bill.com and General Ledger
- Proactive approach to understanding various billing dimensions to support all departments: general ledger, customer, project
- Monitor company credit card activity to ensure users are processing in a timely manner
- Research and reconcile all Accounts payables discrepancies
- Ensure weekly check request deadlines and cut off procedures are followed
- Track monthly facilities expenses
- Assist the Controller and Finance leadership with the month end close process
- Assist the Controller and Finance team with annual audit support
- Other duties as assigned
Job Skills & Qualifications:
- Minimum 2 years’ experience in bookkeeping or accounting technician duties (billing/AR/AP)
- Excellent organizational skills
- Excellent verbal and written communication skills
- Excellent follow-up and tracking skills, high degree of ownership of tasks and responsibilities through to completion
- Professional, personable, high energy, and service-oriented
- Detail oriented, flexible, able to meet deadlines and establish priorities, work independently and as part of a team
- Must be a model of discretion and diplomacy
- Daily attendance and punctuality are required
- Possess a deep commitment to social services and Chrysalis’s organizational mission
Systems and Applications:
- Sage Intacct experience is highly desirable
- Microsoft Outlook, Word, and Excel
- Cloud-based Microsoft applications: Teams, SharePoint and others
- Bill.com
FAIR CHANCE HIRING STATEMENT
Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and/or justice-involved; people who have experienced housing insecurity and/or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ community.
