Job Description
Job Description
Job Summary :
The AP Specialist is responsible for performing a variety of ongoing accounting functions and is the Finance point-of-contact for all vendors, accounts and management of corporate accounts.
Primary Duties and Responsibilities include but are not limited to :
- Coordinate with the Accounting Manager on all aspects of Accounts Payable, including :
Processing all accounts payable transactions including vendor invoices, employee expense reports, and check requests.
Creating new vendor accounts, maintaining profiles and processing W9’s as neededResponsible for maintaining invoice templates and ensuring up-to-date information is recordedValidating invoice amounts, general ledger account and cost center coding in coordination with project managers and directorsInterfacing with vendors on discrepancies and disputesProcess a weekly check run, including batching, obtaining manual signatures, mailing, and filingRoutine reconciliation of A / P balance between Bill.com and General LedgerProactive approach to understanding various billing dimensions to support all departments : general ledger, customer, projectMonitor company credit card activity to ensure users are processing in a timely mannerResearch and reconcile all Accounts payables discrepanciesEnsure weekly check request deadlines and cut off procedures are followedTrack monthly facilities expensesAssist the Controller and Finance leadership with the month end close processAssist the Controller and Finance team with annual audit supportOther duties as assignedJob Skills & Qualifications :
Minimum 2 years’ experience in bookkeeping or accounting technician duties (billing / AR / AP)Excellent organizational skillsExcellent verbal and written communication skillsExcellent follow-up and tracking skills, high degree of ownership of tasks and responsibilities through to completionProfessional, personable, high energy, and service-orientedDetail oriented, flexible, able to meet deadlines and establish priorities, work independently and as part of a teamMust be a model of discretion and diplomacyDaily attendance and punctuality are requiredPossess a deep commitment to social services and Chrysalis’s organizational missionSystems and Applications :
Sage Intacct experience is highly desirableMicrosoft Outlook, Word, and ExcelCloud-based Microsoft applications : Teams, SharePoint and othersBill.comFAIR CHANCE HIRING STATEMENT
Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and / or justice-involved; people who have experienced housing insecurity and / or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ community.
