What are the responsibilities and job description for the A/R Specialist position at Chrysalis Center Inc?
Job Description
Job Description
Job Summary :
The AR Specialist is responsible for performing a variety of ongoing accounting functions, and is the Finance point-of-contact for Chrysalis Enterprise customers and accounts.
Primary Duties and Responsibilities include but are not limited to :
Coordinate with the Accounting Manager on all aspects of Customer Billing, Accounts Receivable, and Billable Items including :
Prepare and mail weekly and monthly bills for all Chrysalis Enterprises customers from submitted timecards and materials invoices
Interface with customers on billing discrepancies and disputes
Track collections, make weekly calls / emails to customers with delinquent accounts, and escalate collections issues when appropriate
Process daily cash receipts, including posting and depositing
Coordinate closely with the Development Department to reconcile the accounting system with the donations database
Validate invoice amounts, general ledger account and cost center coding
Support the processing of all Accounts Payable transactions including vendor invoices, employee expense reports, and check requests - as needed
Process new Work Orders – assignment of account #’s / revenue class
Assist the Controller and Finance team with annual audit support
Ensure adherence to all accounting deadlines and cut off procedures both internally and with customers
Assist the Controller and Finance leadership with the month end close process
Communicate with various department staff to resolve questions quickly
Other duties as assigned
Job Skills & Qualifications :
Minimum 2 years’ experience in bookkeeping or accounting technician duties (billing / AR / AP)
Excellent organizational skills
Excellent verbal and written communication skills
Excellent follow-up and tracking skills, high degree of ownership of tasks and responsibilities through to completion
Professional, personable, high energy, and service-oriented
Detail oriented, flexible, able to meet deadlines and establish priorities; work independently and as part of a team
Must be a model of discretion and diplomacy
Daily attendance and punctuality are required
Possess a deep commitment to social services and Chrysalis’s organizational mission
Systems and Applications :
QuickBooks Accounting Software (Enterprise / desktop a plus)
Sage Intacct experience is highly desirable
Microsoft Outlook, Word, and Excel
Cloud-based Microsoft applications : Teams, Sharepoint and others
Bill.com
FAIR CHANCE HIRING STATEMENT
Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and / or justice-involved; people who have experienced housing insecurity and / or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ community.
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