Accounts Payable Specialist II

Job Summary

The Accounts Payable Specialist II assists in managing complex accounts payable processes, ensuring compliance with financial policies, tax regulations, and internal controls. This position is responsible for processing high-volume invoices, reconciling discrepancies, and optimizing accounts payable operations using Oracle Cloud ERP. The Specialist II also collaborates with vendors, internal teams, and corporate stakeholders to enhance financial efficiency and supports continuous process improvement initiatives.

Essential Functions

• Processes and manages high-volume, complex invoices in Oracle Cloud ERP, including those with multiple line items, tax calculations, and service-based expenses.
• Performs accurate matching of invoices to three-way purchase orders, two-way service purchase orders, and non-PO invoices, ensuring proper approvals and compliance.
• Investigates and resolves invoice discrepancies, including issues related to pricing, quantities, tax calculations, and missing documentation, by working with vendors and internal teams.
• Analyzes accounts payable data, identifying trends, errors, and areas for process improvement while providing recommendations for resolution.
• Manages and resolves accounts payable customer service cases, addressing inquiries related to invoice processing, payments, and vendor accounts in a timely and effective manner.
• Collaborates with internal stakeholders, including procurement, finance, and operations teams, to align financial processes with company policies.
• Mentors and provides guidance to Accounts Payable Specialist I, offering training on Oracle Cloud ERP, invoice processing, and accounts payable best practices.
• Identifies opportunities for process automation and workflow enhancements, driving efficiencies within the accounts payable function.
• Leads or participates in accounts payable process improvement projects, including technology implementation and optimization initiatives.
• Ensures compliance with accounting standards, internal controls, tax regulations, and company financial policies, maintaining accuracy and adherence to regulatory requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required
• Associate Degree or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• 2-4 years of experience in accounts payable, invoice processing, or financial operations required
• Minimum of one (1) year of experience working with Excel, including the ability to perform data analysis and generate reports required
• Experience working with Oracle Cloud ERP or other enterprise financial systems preferred

Knowledge, Skills and Abilities

• Advanced understanding of accounts payable functions, invoice reconciliation, and financial reporting.
• Experience with three-way and two-way matching, tax calculations, and vendor payment procedures.
• Strong proficiency in Oracle Cloud ERP, Microsoft Excel (including pivot tables, formulas, and data analysis), and financial software.
• Ability to analyze financial data, identify discrepancies, and implement solutions.
• Excellent communication and collaboration skills, with the ability to interact with vendors, internal departments, and finance leadership.
• Strong problem-solving and process improvement mindset, with experience in automation and workflow enhancements.
• Knowledge of GAAP, tax regulations, internal controls, and compliance requirements related to accounts payable.