Office Manager

Overview

The Office Manager is responsible for the general operation of the Cultural office, including the administrative staff. This role is also responsible for the organizational efficiency by nurturing a positive, inclusive work environment.

Responsibilities

• Ensures peak operations for the organization and implements preventive measures for potential issues.
• Ensures office efficiency by maintaining common areas, creating and documenting process and procedures, handles correspondence, manages file systems, and oversees supplies and equipment.
• Oversees day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
• Provides managerial and sometimes direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
• Oversees and maintains office equipment for uninterrupted function, identifies needs and acquires supplies, manages vendor relationships, and coordinates food deliveries when requested.
• Manages all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Hires, trains, develops, empowers, coaches, counsels, conducts performance and salary reviews, resolves problems, provides open communication vehicles, disciplines, and recommends terminations as appropriate.
• Builds a work environment that promotes teamwork, partnership, recognition, mutual respect, collaboration, performance feedback/management, and Team Member satisfaction while role modeling the company values, behaviors, and culture of One.Team.Chumash.
• Performs other duties as assigned.

Qualifications

• High School Diploma or GED Certificate.
• Bachelor’s degree in Business, Communications or equivalent work experience.
• Five years of experience in office management is preferred.
• Intermediate computer proficiency utilizing Microsoft applications, e-mail, and Internet.
• Native American hiring preference applies.
• Quality Orientation: Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality.
• Attention to Detail: Taking responsibility for a thorough and detailed method of working.
• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
• Oral Communication: Shaping and expressing ideas and information in an effective manner.
• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.

Location

Minimum Pay Rate

Maximum Pay Rate

Salary : $61,104 - $76,379