FF&E Procurement Manager / Office Administrator

FF&E Procurement Manager/Office Administrator – Raleigh, NC

5 YEARS OF EXPERIENCE

Ci Design, Inc. (Ci) is an award-winning design firm with practices in science and technology, commercial and mixed-use, residential, mission critical, workplace, and industrial manufacturing. Within each of these practices, our team provides exceptional services in architecture, planning, landscape design, experiential graphics and branding, lab and manufacturing planning, interior design, procurement, strategy and change management.

We are currently seeking a motivated and experienced FF&E Procurement Manager/Office Administrator to work full-time in our Raleigh, NC office. This position will work closely with the Director of Interior Design & Procurement. The FF&E Procurement Manager/Office Administrator will responsible for the daily operations, management, and logistics related to the FF&E (Furniture, Fixtures, & Equipment) for various commercial and residential projects. This position requires prior experience with FF&E procurement, or working in a similar role, preferably within the A/E/C or other professional services industry. 

Responsibilities and Requirements:

·       Manages the expediting, coordination, logistics, and project accounting throughout the lifecycle of various commercial and residential FF&E design projects.

·       Engages and communicates effectively and timely with the design staff throughout the various phases of a project including the FF&E selection, specifying, pricing, and presentation phases.

·       Work with various vendors and manufacturers to obtain and track accurate FF&E pricing, create and process FF&E purchase orders, and manage and coordinate the FF&E procurement throughout the expediting and installation phases.

·       Maintains and provides accurate detailed budget reports and updates to the project team and client (as needed) throughout a project.

·       Coordinates shipping, receiving, inventory, and warehousing of procurement orders.

·       Coordinates delivery, and installation of procurement orders with the project team and delivery and installation teams.

·       Works with the project team during the FF&E close-out of FF&E projects, including final inventory and accounting.

·       Works internally to reconcile the final accounting of the FF&E for a project and communicates a final reconciled report for the client and with the Accounting team.

·       Tracks, submits, and coordinates payment of monthly or quarterly Sales & Use Tax payments as needed after final closeout of an FF&E project.

·       Provide general administrative support as needed for the Raleigh Office. Screen and direct incoming phone calls and greet/welcome guests.

·       Perform clerical duties, such as drafting documents, creating transmittals for outgoing materials, generating reports, scanning, and filing.

·       Schedule and coordinate large meetings and project-related travel.

·       General office management includes keeping conference rooms, lobby, print room and kitchen areas neat and clean. Also tracking and management of supplies for the office.

·       Assistance with event planning, managing shared calendars, and conference room schedules.

·       Answer emails and calls and direct them to relevant staff.

·       Assist with Human Resources with on-boarding new employees, train new office employees and organize their employment paperwork.

Ci offers a competitive benefits package and excellent opportunity for advancement. EOE.        Job Type: Full-time