What are the responsibilities and job description for the Administrative Support position at CIBER?
HTC Global Services wants you. Come build new things with us and advance your career. At HTC Global you'll collaborate with experts. You'll join successful teams contributing to our clients' success. You'll work side by side with our clients and have long-term opportunities to advance your career with the latest emerging technologies.
At HTC Global Services our consultants have access to a comprehensive benefits package. Benefits can include Paid-Time-Off, Paid Holidays, 401K matching, Life and Accidental Death Insurance, Short & Long Term Disability Insurance, and a variety of other perks.
Job Description :
- Support leadership team with all systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
- Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation
- Schedule meetings, often involving global personnel and locations, using Microsoft Teams technologies
- Resolve meeting requests and conflicts in a timely and efficient manner
- Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, PowerPoint presentations etc.
- Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
- Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
- Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
- Maintain the highest level of confidentiality and manage sensitive information with extreme care
- Maintain and follow-up on assignments and requested information as required
- Facilities Coordination including working with Land, Submit MAC (move Requests) and manage space utilization for onboarding employees. Also, order supplies, manage loaner equipment and overall coordination of office operations
Skills Required :
Experience Required :
Experience Preferred :
Education Required :
Our success as a company is built on practicing inclusion and embracing diversity. HTC Global Services is committed to providing a work environment free from discrimination and harassment, where all employees are treated with respect and dignity. Together we work to create and maintain an environment where everyone feels valued, included, and respected. At HTC Global Services, our differences are embraced and celebrated. HTC is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. HTC is proud to be recognized as a National Minority Supplier. Learn More
