What are the responsibilities and job description for the Office Admin position at CIG?

Executive Assistant to the CEO

About the Role

Are you an experienced and proactive Executive Assistant looking to support a dynamic and fast-paced executive? We are seeking a highly organized and detail-oriented Executive Assistant to the CEO who will play a crucial role in ensuring the smooth operation of both professional and personal aspects of the CEOs life.

This role requires exceptional communication, problem-solving, and time management skills. The ideal candidate will be a strategic partner who can anticipate needs, manage complex schedules, and maintain discretion while handling confidential matters.

Key Responsibilities

Calendar & Scheduling : Manage and optimize the CEOs schedule, prioritizing key meetings, deadlines, and commitments while ensuring efficiency in daily operations.
Meeting & Event Coordination : Prepare agendas, coordinate materials, track action items, and organize internal and external meetings, events, and speaking engagements.
Travel Management : Plan and coordinate all travel logistics, including flights, accommodations, and transportation, ensuring seamless itineraries for both business and personal travel.
Communication & Correspondence : Act as a gatekeeper for all incoming communications, screening emails, calls, and requests while ensuring timely follow-ups and decision-making.
Expense & Budget Management : Process and track expense reports, monitor spending, and coordinate with Finance for reimbursements and budget oversight.
Special Projects : Support research, reporting, and execution of strategic initiatives as directed by the CEO.
Document Preparation & Organization : Draft, edit, and manage various documents, including presentations, reports, and correspondence.
Liaison & Relationship Management : Serve as a primary point of contact between the CEO, executives, staff, clients, vendors, and external stakeholders.
Confidentiality & Professionalism : Handle sensitive and confidential information with absolute discretion and integrity.

What Were Looking For

Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment.

Proactive and resourceful, with the ability to anticipate needs and take initiative without constant direction.

Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Suite.

Strong problem-solving abilities and a strategic mindset.

Ability to handle confidential information with professionalism and discretion.

Qualifications & Experience

Education : Bachelors degree or equivalent experience required.

Experience : Minimum of five years of executive-level administrative support, preferably in a high-paced or entrepreneurial environment.

Preferred : Experience handling both business and personal matters for a C-level executive.

Compensation & Benefits : We offer a competitive compensation package based on experience, along with superior medical, dental, and vision coverage, generous vacation and holiday allowances, and a robust 401(k) plan.

Why Join Us?

This is a unique opportunity to work closely with the CEO and play a key role in driving efficiency, organization, and strategic execution at the highest level. If you thrive in a dynamic environment and are ready to make a significant impact, wed love to hear from you.

Apply now and take the next step in your career as an Executive Assistant to the CEO.

PI880f0429e2dd-31181-36626318

Apply for this job

Receive alerts for other Office Admin job openings

Office Admin

What are the responsibilities and job description for the Office Admin position at CIG?

What is the career path for a Office Admin?

Job openings at CIG

Not the job you're looking for? Here are some other Office Admin jobs in the Englewood, CO area that may be a better fit.

We don't have any other Office Admin jobs in the Englewood, CO area right now.

AI Assistant is available now!